Looking for a self-starting, motivated, professional high performer. The Department Coordinator (DC) coordinates and oversees the dynamic technical and administrative aspects of the Organizational and Leadership Psychology department. May supervise work study students or other personnel. Acts independently and oversees the departmental calendar of events and is a key support person for the OLP leadership staff. The DC is also a member of the College’s support staff. This position will temporarily work remotely three days a week and onsite two days a week, until otherwise notified.
Provides administrative support and meets regularly with the Department Chair concerning student registration and tracking, scheduling meetings and events, status of projects, executive administrative functions and other operational issues.
Handles administrative and fiscal activities on behalf of the department.
Assists students and candidates in getting access to key faculty as well as the Department Chair
Provides direction to ensure all department functions comply with policies and procedures.
Prepares or assists in preparation of reports and any documentation that may be required for accreditation.
Acts as a liaison between students and faculty when necessary. Establish relationships internally regarding recruitment, orientation, student advising, etc.
Identifies and pursues ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, staff and visitors.
Interprets new directives, policies, and procedures and communicates changes to appropriate staff. Performs related responsibilities as required.
Ensures the proper recording and storage of electronic and paper student records.
Provide assistance to William James College students, other departments within the institution and field sites as necessary. Act as a point of contact to field questions for faculty and staff. May assist with some on-boarding logistics.
Assists and coordinates event planning.
Assist on special projects as needed.
Bachelor degree preferred and five to seven years job related experience, or equivalent combination of education and/or experience.
Familiarity with technology is essential including: Microsoft Office products (Word and Excel a must), Constant Contact (preferred), Qualtrics, and database reporting tools (a plus). Ability to learn and become department expert on institution databases.
Excellent written communication skills.
Customer-service oriented with excellent interpersonal skills and problem solving skills.
Business to business casual attire and professionalism at all times is critical to success.
Ability to multi-task and work under pressure.
Attention to detail is critical.
Ability to compose and edit written material.
Interested candidates should submit a cover letter and resume to: Ms. Michelle Costa, Human Resources Coordinator at HR@williamjames.edu
Inclusive Excellence Statement
William James College is an institution and a community committed to the principles of excellence, fairness and respect for all people. Our Inclusive Excellence model infuses diversity, equity and inclusion efforts into the core of institutional functioning to realize the educational benefits of diversity both locally and globally. We are committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for change agents in an increasingly complex, pluralistic society.
About William James College
From our new campus in Greater Boston, William James College educates students for careers that meet the growing demand for access to quality, culturally competent psychological services for individuals, families, communities & organizations both locally & around the globe. We offer graduate programs attentive to the needs of vulnerable populations including children of adversity and the needs of specific populations such as Latinos and veterans, as well as organizations and leaders on the forefront of creating social change.
William James College is committed to building a diverse faculty and staff dedicated to teaching, working and bringing psychological knowledge to the multi-cultural world community. We strongly encourage applications from persons with diverse backgrounds and experiences.