Special Selection Applicants: Apply by 09/22/2020. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The position of Research Administrative Manager (RAM) in the Department of Surgery (DOS) reports directly to Executive Vice Chair of Research (EVCR) and Administrative Vice Chair (AVC) in the Department of Surgery. In partnership with the Research Services Core (RSC), the RAM will assist in establishing research administrative infrastructure, fiscal analysis, and oversight of grants management.
This position is responsible for coordinating comprehensive financial analysis support for divisions in the Department of Surgery. The divisions' financial management involves multiple faculty and funding sources ranging from Federal, State, private grants, contracts, gifts, investigator initiated clinical trials, sub-awards, fellowships, service agreements, and UC Foundation transfers in compliance with institutional and research sponsor policies. In collaboration with the EVCR, the DRA produces research intelligence metrics, analytics, and reports for tracking faculty academic productivity.
In partnership with RSC and DOS, this position will be responsible for coordinating the individual faculty member funding profiles into a comprehensive DOS research profile.
The RAM will also work with the Department of Surgery's Director of Communications to generate media content related to research output, as well as social media and web presence. The incumbent will plan, coordinate, and implement research-related retreats, research symposia, research seminar series, and journal clubs under the guidance of the EVCR, as well as assist with organizing Research Cabinet meetings and research faculty recruitments. The incumbent will provide administrative core for National Institutes of Health (NIH) postdoctoral research training grants funded through the Department of Surgery.
Uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels.
Bachelor's Degree in related area; or equivalent combination of experience and training.
A minimum of five (5+) or more years experience in grants administration and/or research finance.
Advanced knowledge of finance policies, practices, and systems. Experience with complicated, multi-project grants; specifically the administration of National Institutes of Health SPORE and National Institutes of Health T32 (pre- and post-doctoral) grants and related governance.
Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.
In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports. Ability to perform routine financial analysis and reporting.
Strong analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.
Strong interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high volume environment.
Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.
Experienced with training individuals of diverse education and research backgrounds in the pre-award and post-award approaches/methods for pre-doctoral and post-doctoral grants.
Proven experience in principles and practices of fund accounting, cost analysis and audit procedures.
Experience with coordinating multi-institutional programs and projects.
Thorough knowledge of the application of principles and practices of fiscal administration.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Demonstrated experience analyzing expenditures, recognizing trends in order to support budget adjustments.
Proficiency working with computer and information management systems. Strong computer skills, specifically in Excel. Experience with MS Word, database
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