Job no: 500567 Position type: Full-Time 12-Month Department: 410800 - Registrars Office Location: Main Campus - Starkville, MS Categories: Support Staff Position Open Date: Sep 4 2020
To oversee processes involving the management of academic records, enforce academic rules and regulations as defined by university academic operating policy, produce official student transcripts, and to disseminate information to the public while maintaining confidentiality of records and information as outlined by the Family Education Rights and Privacy Act (FERPA).
1. Analyze transcripts received from other educational institutions in an effort to determine course equivalency and to determine which courses may be used to meet degree requirements for respective award areas available through Mississippi State University.
2. Process routine correspondence regarding student transcripts in accordance with established procedures and guidelines.
3. Communicate verbally and in writing to notify students, department heads, and advisors concerning students' academic records, i.e., course credit allowed, grade reports, and grade changes.
4. Coordinate office activity for the maintenance of student academic records.
5. Counsel students, parents, peers, subordinate clerical personnel, and academic departments concerning academic record problems, University regulations, or other related matters.
6. Produce official/unofficial transcripts and dispense transcript information to companies, departments, schools and students in accordance with established guidelines when proper authorization has been granted.
7. Gather, record and secure information specific to academic records and other university business.
8. Publish grade reports to respective students' records.
9. Maintain records for tracking financial transactions with regard to transcript processing, outgoing metered mail, office supply inventory and other materials used in unit operations, and work load.
10. File transcripts and other academic records.
11. Perform all mail and supply duties.
12. Perform related duties as assigned.
High school or equivalent. Two to four years of clerical experience in a related field.
Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.
Previous experience in an academic environment.
Working Conditions and Physical Effort
Work is normally performed in a typical interior/office work environment. No or very limited exposure to physical risk. No or very limited physical effort required.
Instructions for Applying:
Applicants may apply online at www.msujobs.edu and attach a cover letter and resume.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
Internal Number: 500567
About Mississippi State University
Mississippi State University represents the highest level of research activity for doctorate-granting institutions and is designated by the Carnegie Foundation as an R1-Very High Research Activity University. Also, a National Science Foundation “Top 100” research University, MSU shelters a chapter of Phi Beta Kappa, the nation’s oldest and most prestigious honor society, and values the talents of our distinguished faculty, staff, and student scholars. Here, a culture of inclusion is fostered and we’re driven each day to make a difference at the local, state, regional, national and global levels. At Mississippi State University we invite you to join us as we continue our momentum in research, teaching, and service.
To apply, please go to http://explore.msujobs.msstate.edu/