Alumni Affairs and Development (AAD) is committed to enhancing the lives of Cornell alumni and future alumni through lifelong partnership in commitment to the university's founding principle of "any person ... any study." AAD fosters vibrant, lifelong alumni engagement of Cornell University's 250,000 + alumni, through a variety of programs.
The Administrative Assistant will support and partner with the Engagement Initiatives, Volunteer Programs and College and Unit Partnerships team to maximize opportunities to grow lifelong alumni engagement, with the goal to strengthen & grow overall alumni engagement and alumni giving participation.
The Administrative Assistant provides expertise and leadership for administrative projects for the volunteer management cycle including volunteer community strategic planning; volunteer recruitment; volunteer membership processes; volunteer onboarding, development, and evaluation; in-person and virtual volunteer group interactions; volunteer pipeline management, offboarding, and succession planning; volunteer appreciation and recognition; volunteer data analysis and metrics; volunteer communications and volunteer technologies (CUVolunteer, CUeLINKS. etc.)
The position provides general administrative work for university wide volunteer organizations and their different committees, including but not limited to Cornell University Council (CUC), Presidents Council of Cornell Women (PCCW), etc. As the lead on all alumni/volunteer related webinars, executes webinars including but not limited to volunteer training and onboarding for Alumni Affairs top 10 volunteer organizations, Council Interest Group (CIG) webinars and President's Council of Cornell Women (PCCW) webinars.
The Administrative Assistant develops and maintains relationships with alumni leaders and volunteers, and also works collaboratively with AAD colleagues across the division and College and Units.
Additionally, administrative tasks for the Directors and Sr. Director, for volunteer organizations, partners on campus and alumni will be executed, and part of the larger team executing key volunteer initiatives and events including - Trustee Council Annual Meeting (TCAM), Frank H.T. Rhodes Exemplary Alumni Service Awards (FHTR), Cornell Alumni Leadership Conference (CALC), President's Council of Cornell Women (PCCW) Annual Symposium, etc.
Occasional evening and weekend work is required.
High School Diploma and 2 to 4 years relevant experience or equivalent combination.
Advanced knowledge of Microsoft Office including Outlook Email and Calendaring, Word, Excel, PowerPoint.
Knowledge of Zoom, Skype or equivalent.
Knowledge of project management tools such as Basecamp, AirTable, Smartsheets (or similar).
Ability to work with diverse constituents.
Must be organized, detail-oriented, able to work with and around extremely sensitive and confidential information.
Excellent customer service and interpersonal skills.
Effective verbal and written communication skills.
Able to work under pressure in a fast-paced environment and meet deadlines.
Ability to manage multiple tasks received from many team members.
Must be able to work at an advanced level with desktop applications, databases, networked informational systems and the Internet.
Must have demonstrated ability to create and maintain databases to meet various operational needs.
Cornell used technology such as iModules, OBIEE, Tableau, Qualtrics, Zoom
Prior work in higher education administration and/or alumni affairs and development.
-Typically lifts less than 10 lbs
-Limited exposure to hazards
University Job Title:
Administrative Asst III
Pay Rate Type:
Number of Openings:
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About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.