1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned.
Preferred Education: Experience with faculty and postdoctoral appointments in Workday, STARS, and with OISS and visa processes, TMS, START Access, EHS Integrator, eShipGlobal, Kronos Timesheet Charging and Approvals, MEI, and web communications. Ability updating and maintaining websites preferred.
Preferred Education, Experience and Skills: Experience with faculty and postdoctoral appointments in Workday, STARS, and with OISS and visa processes, TMS, START Access, EHS Integrator, eShipGlobal, Kronos Timesheet Charging and Approvals, MEI, and web communications. Ability updating and maintaining websites preferred.
Required Skill/ability 5: Strong computer knowledge and experience with demonstrated proficiency in Excel and database query tools, Word, and internet.
Posting Position Title: Assistant Administrator 4
Required Skill/ability 3: Strong organizational skills and ability to efficiently manage multiple tasks and deadlines while maintaining a superior level of customer service.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Assistant Administrator 4
Required Skill/ability 1: Strong analytical, problem-solving, data-mining and reporting skills.
Required Skill/ability 4: Ability to exercise discretion and maintain confidentiality of all departmental related matters and use independent judgment appropriately.
Required Skill/ability 2: Well-developed decision making, planning, and process development skills. Excellent verbal and written communications. Ability to cultivate and maintain strong working partnerships with lab staff, vendors, faculty, and business office personnel.
Minimum requirement of Bachelor's Degree in related field and four years of experience or an equivalent combination of education and related experience.
Internal Number: 62563BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.