Department: Political Science Department Duration of Position: Academic year / Full time Position Type: Staff Posting Date: Posting Removal Date: Open Until Filled Posting Number: 1001870
About Vassar College Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.
Vassar College is a smoke-free, tobacco-free campus.
Position Summary and ResponsibilitiesThe Administrative Assistant provides administrative and operational support to the Political Science Department. The Administrative Assistant assists the department chair, faculty, staff, students, and visitors with administrative functions.
Working with the chair on all subjects including annual reports, staffing plans and course masters.
Assisting faculty with course preparations and professional travel arrangements, reimbursements.
Managing, supervising and coordinating student interns, assistants, and workers in the department (including managing time sheets).
Establishing and maintaining student records such as student progress toward completing the correlate and major.
Determining and tracking eligibility for departmental honors and prizes.
Tracking departmental budgetary expenditures and requisitions.
Managing departmental calendars, maintaining schedules for use of classrooms, requesting routine building maintenance, and maintaining supplies and office equipment.
Providing general clerical support and responding to inquiries, answering phones and managing internal and external correspondence.
Updating course catalog copy, departmental policies and department brochure.
Coordinating department lectures (including travel arrangements for guests) and planning medium/large special events including catering, advertising, and reimbursements.
Performing other duties as assigned.
A minimum of two to four years administrative support experience and/or training.
Ability to interact effectively with a diverse community of students, faculty, staff and visitors.
Ability to effectively manage deadlines and multiple competing priorities while maintaining attention to detail and exercising good judgment.
Must exercise discretion and maintain confidentiality.
Maintain a professional problem-solving demeanor during sometimes stressful situations.
Ability to work independently and with other departments on campus including Accounts Payable, Registrar, Purchasing, Student Employment, Human Resources, Building & Grounds and Campus Activities.
Strong computer skills are required including proficiency with both Mac and PC platform environments, Microsoft Word, Microsoft Excel, Google's suite of tools (gmail, calendar, drive, docs, etc.), Workday (or comparable database systems), and a variety of email and internet browsers. Must be open to learning new software as needed.
Excellent written and verbal communication skills and telephone manner are essential.
Required Applicant Documents Resume Cover Letter Contact Information for 3 References
Optional Applicant Documents
Special Instructions to Applicants To complete your application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. (Word or PDF format required.) Review of applications will begin immediately. This position will remain open until filled.
For full consideration applicants should apply by:
Anticipated Start Date: Anticipated End Date (If Applicable):
Vassar is strongly committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, inclusion and respect for difference. Vassar College is an affirmative action, equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.
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Founded in 1861, Vassar College is a highly selective, residential, coeducational liberal arts college. Consistently ranked among the top liberal arts colleges in the country, Vassar is renowned for pioneering achievements in education, for its long history of curricular innovation, and for the beauty of its campus.