To be considered for this position, please submit both your resume and a cover letter detailing your interest and qualifications for the role.
Reporting to the Vice Dean of the School of Medicine, the Office of Academic Affairs (OAA) is comprised of three faculty associate deans and twelve staff members who serve a total population of approximately 4,000. The primary mission of OAA is to serve as a resource in preserving and enhancing the excellence of the School of Medicine through the appointment, reappointment, promotion and retention of a distinguished and diverse faculty.
The Academic Affairs Manager is responsible for the full spectrum of actions and activities related to faculty in the University Tenure Line, Medical Center Line and Non-Tenure Line for a specific set of departments in the School. Reporting to the OAA Assistant Dean, the Academic Affairs Manager's core duties will include, but are not limited to:
Monitoring compliance with and interpreting School and University policies for department chairs, division chiefs, faculty search committees and faculty affairs administrators.
Critically evaluating and making recommendations on initial faculty search initiations and subsequent search reports; waivers of search; offer letters; and referee, trainee and peer set lists.
Critically evaluating and making recommendations to improve the quality of appointment, reappointment and promotion long forms.
Planning and prioritizing file review in response to appointment end dates, departmental appointment and retention needs and in compliance with School and University deadlines; staffing School review committees.
Implementing process improvements and providing training to faculty affairs administrators.
Overseeing the documentation of annual counseling for assistant and associate professors and senior faculty annual meetings; participating in organizing and conducting faculty workshops on reappointments and promotions.
Advising faculty and staff on policy for sabbaticals and other leaves and, when necessary, drafting exception requests to the Provost's Office.
Managing the process for endowed professorship nominations.
Establishing and maintaining strong working relationships with Faculty Compensation, the Provost's Office, Office of the General Counsel, Office of the Dean of Research, other schools, and other administrative and academic units.
Representing the School of Medicine on University-wide committees convened by the Provost's Office or other central units.
Duties for this level position include:
Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.
Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
Serve on school or Provost's Office committees to provide input on faculty affairs issues.
Establish and manage processes and relevant communications for completion of faculty actions.
Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.
Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
Manage the administration of joint appointments.
Provide reporting and analysis for various faculty activities and programs to support strategic planning.
Act as liaison for other university departments including, but not limited to, the Provost's Office, General Counsel Office, Office of Technology Licensing, Dean of Research Office, and other schools.
Perform any of the following duties, as needed: draft sections of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise staff.
* - Other duties may also be assigned.
Experience working in the area of academic affairs.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
High level of attention to detail and accuracy.
Demonstrated experience in managing complex administrative processes.
Demonstrated experience training, supervising, and evaluating staff, if supervising.
Excellent communication skills.
Demonstrated problem solving and analytical skills.
High level of independent judgment and sensitivity.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.