Reporting to the Administrator, the Director of Budget and Finance oversees various financial, administrative and managerial services for the Division of Hematology & Oncology. Offers analytical support by collecting and interpreting relevant financial data, maintaining tools and databases, generating standard financial actions and reports to produce accurate and timely financial information to aid in decision making. The Director of Budget and Finance will be responsible of the division's Budget and Financial Management and Resource Allocation. Will ensure sound budgetary analyses, financial management, and planning. Will develop accurate volume projections and budgets while keeping spending in line. Works in close collaboration with external resources (i.e., NYPH, CU, etc.) for thorough development of a divisional budget. Understands complicated funds flow dynamics and impacts. Maximizes revenue and manages costs. Evaluates staff, space and infrastructure needs and acts accordingly. Provides substantial input into the annual department budget and annual Hospital Joint Budget. Will be responsible for handling all payroll entries, creation of combocodes, and suspense processes. Oversees the accounts payable and procurement activities related to the finance and accounting aspect.
Performs various financial activities. Projects, prepares and monitors the annual operating budget for the division. Monitors accuracy of all expenditures including salary and wages, purchase orders, check requisitions, procurement cards, etc. across all fund groups via financial systems and internal databases. Reviews monthly accounting statements, anticipating budget shortfalls and taking appropriate action. Prepares monthly expense reports for clinical faculty and research faculty.
Manages the daily financial operations of the division. Adheres to budget implementation report and budgets loaded in the financial systems. Prepares expense reports with actual expenses, projected expenses and explains variances. Prepares and reconciles reports to monthly accounting credits and year end accounting entries; performs cash management. Prepares ad-hoc financial activity reports.
Directly supervises staff members. Hires and manages personnel for the finance office providing training in adherence to department's internal policies and procedures. Evaluates and monitors work performance, initiates necessary disciplinary actions. Handles all personnel related issues for these employees.
Responsible for all payroll allocation and budgeting matters including clearing suspense.
Performs grant management activities. Develops and maintains system for monitoring budgets for NIH and private grants with an emphasis on regulatory compliance. Allocates and monitors expenses in grant accounts. Prepares and distributes financial reports to investigators. Ensures grant accounts are spent down appropriately. Works with investigators to clear any predicted or real cash deficits in accounts. Maintains private and federal grant database. Oversees the effort reporting process and ensures effort monitoring throughout the life of the grants with timely and accurate reporting of effort.
Performs other related duties as required.
Bachelor's degree accounting, finance or business-related field or equivalent in education, training and experience, plus five years of related experience
Experience in fund accounting/financial planning, and process automation
Excellent computer, supervisory, organizational and interpersonal skills
Excellent communication and presentation skills.
Ability to work well with others and as part of a team
Strong work initiative and ability to work independently.
Ability to handle multiple tasks with or without supervision
Analytical skills and proficiency in Excel
Well-versed in medical college finances and reimbursement processes
Experience with grants management and financial applications (FDS, PAC, ARC)
Experience in an academic or clinical setting
Successful completion of applicable compliance and systems training requirements
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 508587
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