The Grants & Contracts Analyst in the Office of Research will join a growing team of high-level professionals who provide dedicated support to select Bloomberg Distinguished Professors (BDPs) for their diverse portfolios. Reporting to the BDP Administrator, this candidate will have pre-award and post-award responsibilities that include, but are not limited to, proposal preparation, submission, budget development, account reconciliations and oversight, budget projections, billing/invoicing, reporting, compliance, and closeout. The GCA will work independently on a variety of grants/contracts that range from simple to highly complex. While this role may oversee aspects of non-sponsored funds, the primary goal is to ensure timely, effective and efficient functioning of sponsored funding.
Given the very public nature of the BDP program and its importance to University leadership, this position requires a motivated professional with significant expertise in sponsored awards within the academic research environment. The ideal candidate is a quick learner, independent, results-oriented with strong interpersonal skills.
The GCA will provide in-depth, administrative level guidance on protocols, regulations and guidelines to assigned BDP(s) and associated scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
Types of awards for which the position is responsible: The GCA will work independently on a variety of complex-level grants/contracts that involve highly detailed budgets, multiple projects and subawards. This position will also manage some non-¬sponsored funds, including general funds and gifts (i.e., BDP designated accounts).
Specific Duties & Responsibilities: Pre-award (30%) Partner with BDP(s), relevant department/divisional administrative/research staff, Johns Hopkins University Research Administration (JHURA) and School of Medicine’s Office of Research Administration (ORA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies. • Understand and utilize institutional policies and sponsor guidelines for the pre-award grant process. • Review all sponsored proposals for assigned BDP(s) prior to them being forwarded to the BDP Administrator and JHURA/ORA for signature. Adequate review involves ensuring accuracy, inclusion of requested application components and adherence to all relevant guidelines. • Responsible for the timely preparation of proposal administrative documents including the budget, budget justification and Coeus record for BDP(s) review. • Provide instruction, preparation assistance and support related to grant application procedures. • Serve as liaison between research units, central offices (i.e., SPSS) and funding agencies. • Manage all assigned grant submissions to ensure timeliness and accuracy. • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Post-award (60%) • Meet with the BDP(s) regularly for updates and report any issues unrelated to funding portfolio to the BDP Administrator. • Partner with SPSS to manage related post-award processes, including award setup, review and account setup verification. • Provide groundwork for subcontract negotiations (i.e., SWIFT). • Ensure post-award responsibilities are completed including: budget distribution; monthly account expense tracking and reconciliation; e-form setup; effort reporting; timely processing of cost transfers, invoices, Pcard approvals and reimbursements; sponsor reporting; and paperwork finalization related to subcontract setup. • Provide information and direct assistance required to complete contract and grant closeouts. • Review and track monthly expenses and end dates to know when BDPs should apply for new funding. • Coordinate with RDT and BDP’s administrative department to process just-in-time requests for BDP proposals. • Maintain ongoing updates and communications related to current grants and contracts. This includes regular auditing and reporting to BDP(s) on financial status of grants, contracts and discretionary accounts.
Other Administration (10%) • Resolve ad hoc problems/issues relating to the BDP(s) and their staff/lab personnel in a timely manner.
Minimum Qualifications (Required) • Bachelor’s degree in business, finance, or related field required. • Two (2) years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Special Knowledge, Skills, and Abilities • Knowledge of accounting and budgeting theory and practices required. • General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred. • Ability to make independent judgments and to act on decisions on a daily basis. • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. • General knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 to $69,780 per year Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10000033-Vice Provost Research Office of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.