The position supports the School of Pharmacy and Physician Assistant Studies faculty and administration. It serves as liaison between the School, the Office of the Dean, and the University community by interacting with students, faculty, staff, and administration. Using exceptional computer and communication skills and organizational ability, the incumbent works directly with School leadership to assure the timely, effective, and efficient management of all operations of the School, including support of faculty and staff productivity.
Responsibilities (Include but are not limited to)
Acts as a liaison between the School and other University administrative offices and, when necessary, the greater community. Answers and screens telephone calls, visitors and/or mail, takes messages.
Supports faculty activities related to professional responsibilities, including aspects of teaching and scholarship, as needed.
Organizes and maintains School and Departmental records in context with established University requirements and procedures, including faculty and staff appointments, performance evaluations, payroll, and attendance records.
Coordinates and maintains agendas and reports generated by the faculty and administrative units within the School, including but not limited to accreditation, annual reports, official correspondence, performance evaluations, and other documents, as directed.
Administers and tracks School and Departmental purchasing activities and budgets, including invoice processing. Initiates and tracks work orders and other requests for infrastructure support within the School.
Provides day to day, nontechnical computer and data support and serves as a liaison to IT to insure that the pharmacy students, faculty, and staff have their IT needs met.
Oversees and manages the School's central office operation, including telephone, correspondence, and calendar.
Generates letters and memos, assembles data, and compiles statistical information for reports and presentations when called upon.
Schedules, coordinates, attends, and serves as recording secretary for School leadership meetings.
Uses appropriate discretion and judgment relating to the Dean's and Associate Dean's schedule, correspondence and commitments.
Establishes work priorities under the policies and procedures of the School.
Bachelor's degree or equivalent and computer, word-processing, and budget management experience.
Three to five years of experience as an administrative assistant working in a highly visible office.
Experience in higher education is a plus.
High level of discretion and confidentiality
Ability to work professionally with students, faculty, staff and administration
Strong organizational skills and the ability to manage changing priorities
Ability to meet deadlines
Ability to represent the College professionally to the public
Keyboarding and computer skills associated with Microsoft Office and the USJ budgeting and purchasing system
Cultural competency to work with diverse student and/or employee population
Commitment to the mission of the University of Saint Joseph
Physical ability to perform the essential functions of the position, with or without reasonable accommodation.
Salary is commensurate with qualifications and experience.
The University of Saint Joseph is building a culturally diverse faculty & staff and strongly encourages applications from women and people of color.
The University of Saint Joseph, founded by the Sisters of Mercy in the Catholic tradition, provides a rigorous liberal arts and professional education for a diverse student population in an inclusive environment that encourages strong ethical values, personal integrity, and a sense of responsibility to the needs of society.At University of Saint Joseph, our mission statement profoundly resonates with our faculty and staff and serves as the foundation upon which our employment policy is built.We seek to attract, develop and retain individuals who are committed to our mission. We are committed to providing an environment where diverse talents, perspectives, experiences and contributions are recognized, and one that promotes the "growth of the whole person" with resources that enable employees to meet professional and personal life needs.