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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Department of Atmospheric Sciences, within the College of the Environment, is a nationally renowned department with both graduate and undergraduate programs, and currently has an outstanding full-time opportunity for a Budget/Fiscal Analyst. This position provides grant management to the department in a collegial and collaborative environment. The person in this position is supervised by the Grants Manager and provides support to Principal Investigators, the Administrator, Chair, and other departmental personnel.
The College of the Environment promotes diversity and inclusivity among our students, faculty, staff, and public. We strongly encourage applications from candidates whose experiences have prepared them to fulfill our commitment to inclusion and have given them the confidence to fully engage with individuals from a wide spectrum of backgrounds.
Fiscal Management and Purchasing: •Monitor expenditures to ensure that they comply with granting agency restrictions, and resolve issues, deficits and reporting requirements; •Initiate purchase requisitions consistent with University requirements and granting agency restrictions after confirming availability of funds; •Participate in the development/modification of fiscal record keeping systems and internal controls that meet audit requirements; •Reconcile departmental operational and grant budgets monthly, filing backup documentation according to the departmental scanning policy; •Assist in the development of budgets for grants, contracts, and other funding sources; •Assist with the development and changes to charge schedules for cost centers and/or self-sustaining budgets; •Coordinate collection of ProCard monthly reconciliations and maintain and distribute records within the department; •Handle FASTRANS billing for the cost center charges and maintain related files; •Prepare documents for storage with Records Retention according to UW and department retention schedules.
Grants Management: •Manage submission and renewal of grants and contracts; •Review proposals including budgets, budget justifications, and eGC1s for accuracy; •Ensure that PIs have completed all required elements for proposal submission and are meeting published deadlines for submission to the Department, College, and OSP; •Manage departmental process for review of grant/contract certification reports (GCCRs) consistent with auditing and funding agency requirements; •Perform complex fiscal administrative functions for grant and contract budgets, provide advice to principal investigators/research staff on fiscal and contractual requirements/policies/procedures.
Payroll •Development and maintenance of quarterly salary plans; •Review of costing allocations and salary distribution from PIs to ensure availability of funds; •Review of Workday/payroll reports for accuracy; •Initiation of payroll adjustments as needed.
Travel •Manage department CTA account; •Assist faculty, students and staff with travel arrangements; •Prepare expense reports and reimbursements and process them in a timely and accurate manner following department and University procedures; •Ensure that travel meets sponsor, department, and University rules; •Other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
• A Bachelor's Degree with major study in accounting, business administration, or related field, OR equivalent education/experience. Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
• Experience working with UW administrative systems (Workday, MyFD, ARIBA, SAGE, GrantTracker, PAS, Award Status Checker)
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
• Able to manage changing priorities in a fast-paced environment.
• Team orientation (commitment to assist others with high-volume workloads, primarily within the grants management team, but also with other administrative staff).
• Demonstrated written and oral communications skills.
• Demonstrated analytical and communication skills.
• Excellent organizational skills, ability to work independently and with others, set priorities, organize multiple, complex tasks simultaneously, with demonstrated attention to detail and accuracy.
• Proficiency in MS Excel, and MS Word.
• Self-motivation and ability to act independently while coordinating work as a team and adjusting priorities and procedures as directed by supervisor.
• Experience with federal grant funding and UW grant rules.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.