As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
Undergraduate Academic Affairs (UAA) shapes, advances and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching. The University Honors Program, a unit within Undergraduate Academic Affairs, engages a diverse population of students through a rigorous interdisciplinary curriculum that promotes expansive, innovative thinking, and conscious global citizenship. We ask students to take intellectual risks; to seek an understanding of the interdependence of all branches of knowledge; to engage with the complexities of difference and diversity; to take leadership roles in navigating global change; and to value a life of continuous learning and personal growth.
The University Honors Program has an outstanding opportunity for a Counseling Services Coordinator to join our dynamic and collaborative team. This individual represents the Honors Program in a variety of capacities to organizations and groups within and beyond the University community and serves as an adviser for prospective and current members of Honors. Primary responsibilities for this position include academic advising, assisting with the instruction of an introductory course for Honors students in their first quarter in the program, coordinating course and advising processes, and providing support for recruitment, admissions, data management and general academic services work.
This is an entry level position designed for someone who has completed a bachelor’s degree and has had some experience advising, teaching and/or mentoring. Applicants who have been in peer advising-type roles would be particularly ideal as we’re hoping to identify a candidate who can hit the ground running relatively quickly to provide student advising for our incoming class and returning students.
Diversity and equity are core values of the Honors Program and foundational to the work of our staff. We are committed to building an equitable and diverse community of students, staff, faculty, and alumni and seek applicants who share our strong commitment to diversity and equity work.
Under the supervision of the Honors Program’s Associate Director of Academic Services, this position will have the following responsibilities: Academic Advising
Advise and counsel current and prospective students in planning academic goals, evaluating progress towards degree, problem-solving and developing career or graduate school plans; hold regular drop in advising hours; regularly schedule student appointments; interpret departmental, college, and university requirements; discuss possible parallel academic plans; advise students about co-curricular opportunities, connect to resources for academic, personal health/well-being support.
Provide support for HONORS 100, an introductory seminar for all first quarter Honors students, including class logistics, grading, and evaluation of student assignments. Support the accompanying Peer Educator program, including recruitment and selection of peer educators, as well as class logistics for the Peer Educator course.
Support student leader programs, such as Honors Community Ambassadors and Honors resident advisers in the Honors Living Learning Community.
Programmatic and Administrative Responsibilities
Coordinate quarterly time schedule process including: coordinating with Honors Program’s directorship regarding course offerings and time schedule management; communicating with faculty about course information and time schedule listings; and assisting with registration;
Support Honors recruitment, including communications, scheduling appointments with potential students/families, and facilitation of information sessions;
Assist in academic programming for the Honors Program;
Assist with triaging email, telephone, and walk-in inquiries; and
Review the Honors Program website regularly and update content.
Assist with annual review of freshmen, 2nd year, and scholarship applications.
Support Academic Services Team(s)
Assist in student services data management, including updating and maintaining student records via DARS, quarterly grade status reviews, graduations, and processing Honors credit-by-contract applications;
Perform duties as assigned to support the broader goals of the Honors Program.
Competitive candidates will be detail-oriented and able to effectively communicate with a wide range of individuals across campus and within the community. The position requires a resourceful individual who is proactive in seeking out and understanding the varying rules and regulations of a large research university and helping students interpret and understand those rules and regulations. Experience mentoring, presenting, and/or teaching to college-age students with foundational experience in diversity and equity is desired.
This position provides opportunities to work with exceptional students who are recruited by top programs across the nation. The Counseling Services Coordinator is integral in representing the Honors Program and attracting engaged, interdisciplinary thinkers to the University of Washington.
Bachelor's Degree in any discipline;
Strong commitment to diversity and equity work as foundational to mentoring and advising experience and practice.
Demonstrated ability to take initiative, follow through on independent projects, and balance multiple priorities in a fast-paced student services setting;
Excellent oral and written communication skills, including presentation and public speaking experience;
Strong organizational skills including management of sensitive information;
Ability to work occasional evenings and weekends;
Appreciation of the value of individual difference and the ability to provide an empathic and professional approach to working with students from diverse backgrounds and those with a spectrum of personal and academic challenges;
Strong work ethic and collaborative skills; and
Proficiency with Google Apps, MS Word, Excel, PowerPoint, and Adobe. Familiarity with the UW Registration system is desired.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in academic advising and to work effectively with students as they develop decision-making skills;
Experience and interest in study abroad programming or international education and travel;
Experience teaching, leading or mentoring college-age students; and
Knowledge of University of Washington academic procedures, policies and administrative systems (e.g., SDB, EARS, DARS, MyPlan, etc.).
The Honors Program is committed to providing a safe and welcoming space to people of all genders, religions, national origins, races, disabilities, sexual orientations, ethnicities, and documentation statuses. We will not tolerate discrimination or harassment of any kind.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.