The University of Texas Permian Basin welcome applicants for the position of Administrative Assistant III. Reporting to the Vice President of Advancement, the Administrative Assistant III will provide administrative support service to relieve administrators in the office of Advancement of a number of organizational decisions, and coordinate the activities of the office. The Administrative Assistant III works at a highly experienced and technical level and with a very high degree of independence and initiative; is expected to be/become very knowledgeable in the technical functions and processes of the department and its programs; and typically, is assigned a number of challenging duties and problems for resolution.
GENERALRESPONSIBILITIES: • Performs a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review and investigating, evaluating and resolving problems within scope of position • Researches, summarizes and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following supervisor’s general direction; selects relevant information from a variety of sources • Maintains and reconciles budgets for departmental, institutional or work unit accounts; monitors expenditures and performs simple analysis on accounts; prepares both special and recurring reports for supervisor and authorizes payments within prescribed limits; makes recommendations for purchases • Serves as administrative liaison with other departments on campus and outside organizations and agencies concerning administrative policies, procedures and practices • Other duties, as assigned
WORK SCHEDULE: This is an exempt position and your expected work schedule is Monday through Friday. As an exempt employee your schedule may vary based on the number of hours needed to meet the job responsibilities. The individual holding this position may need to be available early morning, evening and weekends to meet the needs of the department.
The University offers an excellent compensation package which includes a broad range of employee benefits including free health insurance (employee only) as well as a generous retirement program. We invite you to learn more at www.utpb.edu.
HOW TO APPLY:
All applicants must submit a UTPB electronic application in order to be considered.
Please include all required documents with your submission.
Unofficial transcripts of all college work are acceptable for purposes of the application. Official transcripts are required upon hire.
The University of Texas of the Permian Basin is an Equal Opportunity/Affirmative Action Employer. Women and underrepresented groups are encouraged to apply.
UTPB participates in e-Verify.
• Associates degree plus five (5) years of administrative assistant experience • A documented work history that shows a record of increased responsibilities; setting work priorities; handling multiple assignments; meeting deadlines; working with confidential information • Ability to function at an expert level using the Microsoft Office Suite • Ability to work independently with minimal or no supervision, take initiative, handle emergency situations in a professional efficient manner • The ability to successfully complete a criminal background check
Internal Number: S288P
About The University of Texas Permian Basin
The only university named after a geological formation, The University of Texas Permian Basin is a University of Texas System institution, which includes nine academic universities and six health institutions statewide. Surrounded by one of the largest oilfields in the country, UTPB is home to over 5,500 students and approximately 250 teaching faculty. Located in Odessa, Texas, the University has an impact of nearly $250 million on the regional economy and is recognized for its affordability, awarding roughly $15 million in financial aid annually. With 35 undergraduate and 18 graduate programs of study to choose from – as well as the flexibility of fully on-line undergraduate and graduate degree programs – the University consistently ranks among the top 5 Texas public universities for students employed or accepted in graduate/professional school within one year of graduation. At UTPB, you get it all: the small-campus feel with the might of The University of Texas System.
As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, lear...ning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing technology and the public interests of West Texas. The University aspires to be a vibrant student-focused center of excellence for learning, culture, and economic development, preparing students for leadership and success in a complex and changing world. We invite you to learn more about us at: www.utpb.edu.
The University of Texas Permian Basin values the great variety of intellectual and cultural perspectives that contribute to our success. We strongly believe that our future depends heavily on our ability to embrace diversity and leverage the strength of inclusion. The University prohibits unlawful discrimination against a person because of their race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, sexual orientation and gender identity. The University's commitment to equal opportunity extends its nondiscrimination protections to gender expression. The Office of Human Resources prohibits discrimination on the basis of a disability. If you require an accommodation in the application process, please contact the Human Resources Department at 432-552-2747. Note: The Immigration Reform and Control Act of 1986 requires The University of Texas Permian Basin to employ only U.S. citizens and aliens authorized to work in the U.S. New employees must present documents verifying identity and right to accept employment.
UTPB participates in E-Verify.