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Job Summary The Contracting Officer reports to a Purchasing Services Team Lead and is a key member of the purchasing team. The Contracting Officer performs all the tasks necessary to acquire goods and services for one or more departments/divisions and provides general purchasing and contract administration.
Handling moderate to complex procurements of supplies, equipment, and services with high financial exposure
Communicating with suppliers and internal customers to develop technically sound contracts and/or procurement documents
Sourcing, obtaining quotations/bids, making awards, and preparing and issuing purchase orders
Monitoring, amending, and closing out standard and declining balance purchase orders
Processing and reconciling credit card purchases
Preparing competitive and non-competitive procurement justifications
Performing cost or price analyses and recommending options that best meet customer requirements
Negotiating specifications and terms and conditions and administering procurement contracts
Documenting procurement packages to comply with internal and external audit requirements
Being a self-starter with the ability to work as part of a team or independently as an individual contributor
Special assignments may include: - Developing and issuing solicitation documents, coordinating the evaluation of proposals, and negotiating specifications and terms and conditions - Leading a project or task team including speaking or presenting to small groups of internal or external customers - Participating in Purchasing's Supplier Relations Committee, which seeks to foster and build relationships among Caltech's e-procurement catalog suppliers and Campus customers - Assisting Procurement's Systems Analyst in building and generating reports for the purpose of strategic sourcing - Responsibility for creating, maintaining and overseeing supplier contracts/master purchasing agreements using Purchasing's Compliance Contract Tracker tool
Basic Qualifications - Bachelor's degree and 4 years of purchasing experience OR 6 years of purchasing experience - Excellent interpersonal, written and oral communication skills - Strong customer focus and demonstrated commitment to continuous improvement
Preferred Qualifications - Certified Professional in Supply Management (CPSM) certificate a plus - Experience in higher education is preferred
Required Documents - Resume EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.