Provides support to a large residency program to manage and coordinate administrative processes related to the function of the program. Develops and maintains record management tools needed for program. Generates routine and ad-hoc reports as required. Coordinates activities related to the medical student clerkship and residency recruitment process. Reports to the Sr. Academic Program Manager and the Residency Program Director.
Coordinate the process to review all residency applications and the selection of applicants for interview.
Schedule applicants for interviews and establish interview schedules.
Coordinate all arrangements required needed for the interview process (ordering breakfast/lunch, planning, planning resident/applicant dinners, tour of facilities, etc).
Interface with residency applicants to provide program information and address other needs related to the interview process.
Prepare powerpoint slide for the presentation given to the applicants prior to their interviews.
Compile faculty ratings from interviews and prepare preliminary rank list. Participate in the Faculty Meeting to rank the applicants.
In conjunction with the program director, prepare final rank list for submission.
Set orientation schedule/agenda and schedule speakers for an administrative overview as well as for a clinical-academic related overview.
Prepare orientation manual and/or handouts.
Compile information to help the residents acclimate to the department.
Manage Programmatic/Compliance Issues.
Create and maintain individual portfolios for all trainees to include credentialing documentation, evaluations, compliance reports and other related materials.
Administer the E*Value system used to evaluate the medical students, residents, faculty and program curriculum as required by ACGME regulations.
Insure that evaluations are scheduled for distribution, monitor completion of evaluations, and compile data for review by program director.
Participate in the development and execution of systems to monitor program compliance with ACGME regulations and policies as well as Institutional requirements.
Monitor resident compliance with duty hour policy.
Prepare reports for submission to the program director and graduate medical education office.
Coordinate and monitor the SANS testing process to ensure residents and completing modules as scheduled.
Coordinate annual Oral Boards exam.
Interface with the American Board of Neurological surgery to administer the Neuro-Log case information system.
Obtain accounts/passwords for new residents, produce reports to document case information based on PGY level.
Annually update program information for GME tracking (FREIDA) website.
Complete annual update of Web Ads (ACGME) website.
Coordinate registration and payment of fees for residents to take the ABNS written exam.
Monitor residents’ educational funds to include producing statements for residents which reflect the processing of any/all reimbursements and their current educational fund balance.
Insure that allowances are spent appropriately based on departmental policies for use of these funds.
Medical Student Clerkship:
Work in conjunction with the Clerkship Director to assure required evaluations of rotations are completed for 3rd and 4th year medical students (from JHU and outside medical schools) Work in conjunction with the Clerkship Director to select and schedule Sub-Intern rotations.
Assist Clerkship Director with medical student lecture series.
Coordinate PGY-1 neurosurgery resident rotations.
Coordinate the selection of visiting medical students and facilitate the appointment process, orientation program, rotation schedule and meetings with Program Director.
High School Diploma or GED required.
Two (2) years or more experience in a health education environment required.
Bachelor’s degree is highly preferred.
Special Knowledge, Skills, and Abilities:
Should possess strong interpersonal skills, outstanding organizational abilities, and excellent written and oral communication skills.
Ability to manage multiple projects simultaneously, and to exercise independent judgment for appropriate decision-making.
Strong computer skills required with in-depth experience of databases, spreadsheets, and word processing.
Flexible work schedule occasionally, particularly during the residency recruitment season.
Classified title: Medical Training Program Administrator
Working title: Medical Training Program Administrator
Role/Level/Range: ACRP 37.5/E/03/MC
Starting Salary Range: $45,195 - $62,225 (commensurate with experience)
Department name: 10002787-SOM DOM Bay Chemical Dependency
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