The Assistant Director ofBudget and Planning oversees business, administration, and budgeting for all Universityof Tennessee System Administration (UTSA) departments and assists the AssistantVice President of Budget and Planning (AVP) in directing budget development andplanning for the UT system.
Assists the AVP in overseeing business,administration, and budgeting for all UTSA departments including:
Budgeting: balances UTSA recurring sources and uses of funds; coordinates ongoing department-level budget reviews and adjustments; monitors departmental salary budgets to ensure adequate position controls; makes IRIS budget entries for UTSA departments; supports AVP with annual departmental budget development meetings; documents departmental budget issues, decisions, and approvals; assists AVP with UTSA financial projections, fund balance allocations, and long-range planning
Administrative processes: assists departmental budget directors, business managers, and support staff with administrative processes such as workflow/approvals, ledger reconciliation, travel processing, invoice processing, procurement card management, contracting, procurement, fiscal policy, etc.; coordinates the annual Tennessee Financial Integrity Act (TFIA) self-assessment for UTSA; oversees athletic ticket distribution; provides enhanced support for President's Office accounts; streamlines and standardizes UTSA business/administrative processes.
Collaborates with Human Resources (HR) on UTSA compensation management and salary budget administration: reviews compensation changes to ensure consistency with approved salary budgets; assists AVP and HR to develop, maintain, and administer uniform compensation processes for all UTSA departments; assists departments with routine HR actions; performs analyses/documentation to administer UTSA annual salary pools.
Assists the AVP of Budget & Planning indirecting budget development and planning for the UT system including:
Provides financial analysis as requested to support leadership needs including decision support, Board presentations, state government requests, etc.
Supports fiscal note process under direction of the AVP including bill tracking, organizing electronic files, data collection, financial analysis, and assessing final post-session impact of bills enacted. Requires close coordination with UT State Relations and General Assembly Fiscal Review staff.
Assists with the development of budget documents and financial reports.
Provides support for AVP and Budget Analyst duties including mandated reporting to state government agencies such as the Tennessee Higher Education Commission (THEC) and Department of Finance and Administration (F&A), tuition and fee development, Proposed and Revised budget documents, year-end budget-to-actual analysis, Board-mandated reports, etc.
Provides coordination/leadership in developing financial systems and participates in university-wide committees and working groups when appropriate; e.g., ERP implementation, financial components of business intelligence (BI) system, fiscal policy development, etc.
Internal Number: 195606
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