Position Description: Working closely with the Management Services Officer of the Center for the Study of Women (CSW), the Administrative Specialist will assist with fund management and office administration. In regards to fund management, the incumbent will reconcile and track department funds and provide a broad range of financial services, including purchasing, processing, budgeting, analysis, and reporting for the Center. Interpret, monitor, and analyze information regarding university operation policies and procedures. In regards to office administration, the incumbent will oversee the front office, such as supplies and facilities/IT requests. Work in collaboration with central campus administrators and staff to resolve budgetary and administrative issues. Implement and maintain efficient filing system, tracking spreadsheets, and other organizational processes to streamline tasks and systems. Serve as back-up for academic/staff personnel, payroll transactions, Departmental Security Administration (DSA), oversight of student workers, and emergency/safety coordination. Assist with staffing events during and after hours. Complete special projects as assigned.
Position is suitable for incumbent who is a critical thinker, creative, innovative, quick learner, adaptable, and interested in the Center's mission. Strong Excel skills and good with numbers.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.