UCSD Layoff from Career Appointment: Apply by 12/19/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/30/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under general direction the incumbent provides administrative support to faculty in the Division of Trauma, Surgical Critical Care, Burns and Acute Care Surgery in their administrative, clinical, teaching, research, and service activities. Independently responsible for coordinating and executing projects, composing correspondence, managing appointment calendar, and travel schedule, coordinating meetings and special events, and serving as liaison with constituents on behalf of Division faculty.
Coordinates medical staff privileges and oversees the maintenance of licensing (i.e. medical, DEA, etc.) Coordinates preparation of academic review and merit files. Manages patient-related affairs and acts as a patient liaison by fielding questions, scheduling appointments/surgeries and arranging for clinic/hospital admissions. Provide administrative assistance for pre- and post-award activities for research accounts and grants. May perform other related duties as assigned.
High-level administrative and clinical coordination experience in a healthcare setting. Experience managing a complex calendar; coordinating meetings, conferences, and workshops; and making travel arrangements and reimbursements.
Proven ability to coordinate, maintain and arrange complex calendars of multiple clinical providers for meetings, surgical procedures, conferences, and workshops; and making travel arrangements and reimbursements. Knowledge of surgery scheduling and authorization.
Excellent knowledge of English grammar, spelling, punctuation and sentence structure. Proven composition, editing, and proofreading skills to review copy for appropriate style, consistency, format, completeness, errors, etc.
Strong communication skills (written and verbally) needed to interact professionally and effectively with a diverse population at all levels of organization in person, over the telephone an in writing.
Proven interpersonal skills to work effectively with faculty, staff, and students within the Division, School, and external constituents.
Demonstrated experience with pre- and post-award activities for research accounts and grant.
Proficiency with the operation of personal computer and software applications, MS Word, Outlook, Excel, and database programs. Extensive experience with Internet Explorer and Windows XP. Experience using EPIC and CWP.
Ability to work independently with minimal supervision using initiative and resourcefulness, establish priorities, follow through on tasks to completion, and meet deadlines in an environment of multiple interruptions and changing priorities. Ability to work independently or as part of a team as necessary.
Ability to use good judgment, diplomacy, and tact when dealing with people of various cultures and. backgrounds. Ability to make appropriate decisions and maintain strict confidentiality.
Experience in utilizing a hospital computer system, Epic, to research patient issues and make appointments.
Knowledge of medical and scientific terminology.
Knowledge of University policies and procedures, including those relating to contract and grant administration, accounting, purchasing, and travel disbursements.
Knowledge of UCSD computer systems, FinancialLink, TravelLink, etc.
Employment is subject to a criminal background check and pre-employment physical.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.