To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions.
GENERAL JOB SUMMARY: Under limited supervision, performs general secretarial work at the administrative/supervisory levels, such as composing routine correspondence, assisting with student, staff, faculty and the public, maintain records and provide information that requires knowledge of policies and procedures. Some positions may require working evenings and other work hours as assigned to accommodate the college's hours of operations.
UNIVERSAL CORE COMPETENCIES:
Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
Lead- regardless of title, through positive influence.
Answer and/or re-direct basic inquiries from internal and external customers either via phone calls, email or in person.
Coordinate materials for mailings, maintain department records, generate reports, schedule and coordinate meetings and events, and maintain computer databases.
Prepare and maintain correspondence, lists, and other documents.
Perform various office clerical duties including filing, typing, scanning, maintaining copiers and other equipment, ordering supplies, sorting/distributing mail, etc.
Provide clerical support to department manager and/or faculty.
Assist with department activities and events.
Serve as primary back-up to full-time department assistant/center coordinator
Perform other related work duties as assigned.
Be able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve.
Must enjoy working with other people and the public and exhibit skill in working accurately with complex details.
Must remain calm when confronted with many competing demands for attention.
Must develop a comprehensive knowledge of the college's organization and personnel.
Must have thorough knowledge of students information systems.
Must be a positive individual and possess excellent customer services skills.
Be able to handle confidential information in a professional manner.
Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.
Position involves sitting most of the time in an office setting. Occasional (10-33%) stooping, kneeling, crouching, grasping and walking. Frequent (34-66%) viewing computer and other close visual work and repetitive motion in using the computer to perform job-related functions. Constant (67-100%) communication: talking and listening, either face-to-face or via the telephone.
High school diploma or equivalency required. Any combination of secretarial/clerical experience and/or post-secondary secretarial training equivalent to three years of full-time employment OR an appropriate Associate degree.
Must have at least one year experience using word processing and computer equipment. Must be able to type at an acceptable level and experience with spreadsheets, databases, and presentation software preferred with computerized record systems helpful.
PREFERREDQUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:
Two years related office experience and excellent computer skills and office equipment including--Microsoft Office, Image Now, Datatel, fax printer and copy machines.
Kirkwood Community College shall not engage in nor allow unlawful discrimination against any employee or applicant for employment. This includes all employment practices, hiring practices, and unwelcome harassment of applicants or employees based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information or actual or potential parental, family, marital status or veteran status. If you have questions or complaints related to compliance with the policy, please contact the Vice President of Human Resources at Kirkwood Community College, 313 Kirkwood Hall, 6301 Kirkwood Blvd., SW, Cedar Rapids, IA 52404, Telephone: 319-398-5572, Email: equity@Kirkwood.edu or the Director of the Office for Civil Rights U.S. Department of Education, Citigroup Center, 500 W. Madison St., Suite 1475, Chicago, IL 60661-7204, Telephone: 312-730-1560, Fax: 312-730-1576, Email: OCR.Chicago@ed.gov.
At Kirkwood Community College, we are focused on success. Whether you are a prospective student or parent, an employer or simply someone who cares about the growth and vitality of eastern Iowa—you have an energetic, committed partner with us at Kirkwood. Since the mid-1960s our graduates have worked, raised families and prospered in this area. More than 70,000 of these grads have applied their academic degrees to work in a host of fields. Tens of thousands more have enjoyed life-enriching experiences through our Continuing Education programs. As our college has grown, so have the tools and facilities to meet the changing needs of our Creative Corridor. A key part of that growth in service is our network of regional centers. Kirkwood employees have long set the standard for innovative talent, visionary spirit and overall excellence in their work. Being part of Kirkwood means being part of a deep commitment to the success of every student, every day.