The Division of Student Life at the University of Tennessee, Knoxville invites applications and nominations for the position of Administrative Specialist III. This is a nonexempt, 12 month, full-time, non-tenure track staff position.
The University: The University of Tennessee, Knoxville, is the state's flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling 27,000 students, the campus is located in the foothills of the Great Smoky Mountains and beautiful East Tennessee. As a land-grant university, it is committed to excellence in learning, scholarship, and engagement. In all its activities, the university aims to advance the frontiers of human knowledge and enrich and elevate society. The university values intellectual curiosity, pursuit of knowledge, and academic freedom and integrity.
The Division: The Division of Student Life is comprised of nearly 500 staff that serve our students through 19 departments and functions. Staff are actively engaged in the lives of our students, living and learning with them in our residence halls, student union, and other campus environments. The Division seeks candidates willing to engage, challenge, and support our students through intentional programs and services. In addition, we seek colleagues that are committed to teamwork and have a palpable passion for working with and serving all students.
The Position: Reporting to the Vice Chancellor for Student Life, the Administrative Specialist provides administrative support to the Vice Chancellor. This position determines which issues are presented to the Vice Chancellor or directed to the Associate/Assistant Vice Chancellors or department heads within the Division of Student Life. The Administrative Specialist will coordinate the Vice Chancellor's presence at meetings and events with people internal and external to the university. A high level of confidentiality is required working with UT staff, faculty, parents, students, and student/staff files. A high level of responsibility is required to represent the Office of the Vice Chancellor in correspondence, calls, and face-to-face meetings with people internal and external to the university. Other staff reporting directly to the Vice Chancellor for Student Life are the Associate Vice Chancellor, the Assistant Vice Chancellor and Dean of Students, two Assistant Vice Chancellors, and the Coordinator for Special Projects.
Responsibilities: This position provides administrative support to the Vice Chancellor for Student Life and serves as office manager to provide supervision and direction to clerical and student employees. The Administrative Specialist will schedule and attend meetings with Vice Chancellor and department heads and with Vice Chancellor and senior staff, including recording and distributing the minutes of meetings; develop office procedures; maintain and organize departmental records and storage; prepare spreadsheets and assist with writing and editing documents; monitor and maintain the Division of Student Life email account, responding to and distributing email on behalf of the Division of Student Life and the Vice Chancellor; distribute student death notices to campus departments and process files for reconciliation; coordinate Student Life meetings; send meeting notices, organize and distribute materials; arrange travel, process reimbursements, invoices, and HR forms in IRIS; serve as contact for members of the Campus Ministers Council; coordinate and attend meetings with CMC members; process HR and IT forms for CMC members; serve as moderator for the Division of Student Life listserv; and assume other duties as assigned by the Vice Chancellor for Student Life.
Internal Number: 202086
Our primary mission is to move forward the frontiers of human knowledge and enrich and elevate the citizens of the state of Tennessee, the nation, and the world. As the preeminent research-based, land-grant university in the state, UT embodies the spirit of excellence in teaching, research, scholarship, creative activity, outreach, and engagement attained by the nation’s finest public research institutions.