Research - Laboratory/Non-Laboratory, Staff/Administrative
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The UW Alcohol and Drug Abuse Institute (ADAI) is a multidisciplinary research institute whose mission is to support and facilitate research and information dissemination in the field of substance use and abuse.
The Grant & Finance Manager serves as the ADAI expert on grants and contracts administration with responsibility for managing the Institute's substantial grants and contracts program (both pre- and post-award). Collaborates with the Administrator to set Institute policies for grants and contracts, or provides policy recommendations that are generally relied upon by senior management and implemented. Ensures Institute staff are meeting department grant and contract policies and that grant administrative deliverables are accomplished. Monitors new federal and UW research directives, revises Institute procedures, and communicates the changes to the administrator, research scientists, and faculty. Participates in strategic planning (i.e. business plans to support grants and contracts agreements). Responsibilities may also include grant co-recipients' communications and coordination, grant proposal review, supervision of clerical/fiscal/operations staff who work on grants or contracts, requests for Proposals (RFPs) screening of and distribution to faculty, grant opportunity evaluation in relation to department goals and capacity, and space planning.
The position is responsible for managing compliance to policies unique to the University of Washington and various funding agencies including subcontracts and other institutions. The Grant & Finance Manager will be responsible for administering incoming and outgoing subawards and contracts with diverse organizations.
RESPONSIBILITIES: Grant and Contract Administration and Compliance Management: • Provide on a monthly basis, complex budget spreadsheets to Principal Investigators (PIs); meet with PIs and review overall grant and contract health and forecasting; and, based on analysis, assist PIs and the Administrator on adjusting personnel. • Assist as needed with preparation and submission of RPPRs and other progress reports. • Manage close out of all grants and contracts. • Provide guidance on post-award compliance of grants and contracts and provide technical avice and interpretation of government and funding entity regulations and UW policies and procedures to PIs, program managers, researchers, and support staff within the Institute, as well as to other Departments. • Prepare complex budgets and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives. • Review and approve for compliance Institute purchases, reimbursements, BPOs and contract requests on research-related budgets in the UW Ariba system. • Coordinate and track Grant and Contract Certifications Reports (GCCRs). • Along with Administrator serve as Institute payroll coordinator. • Advise PIs on compliance with sponsor requirements, particularly for specialized program announcements and non-federal sponsors. • Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), other UW Departments as necessary. • Use independent judgement and decision making to complete work on time and within compliance. • Stay up to date on Federal and non-federal compliance topics. • Provide training and orientation to research scientists, faculty, and staff in the Institute concerning pre-award and post-award management. • Develop policies and procedures for pre- and post-award administrative functions for the Institute.
Fiscal Management Responsibilities: Responsible for purchasing, travel and expense reimbursements, transaction vouching, reconciliation, and sign off of reconciled budgets, surplus, inventory and other fiscal activities, including annual budget development.
REQUIREMENTS: • Bachelor's degree. • Minimum of four years of relevant experience managing grants and contracts. • Advanced knowledge of Microsoft Excel. • Significant experience with UW systems, including Ariba, MyFinancial.desktop, eFECs, SAGE, Grant Tracker and other grant and contract management systems. • Advanced knowledge of UW, state, and federal policies, rules and regulations regarding grants and contracts. • Excellent written and verbal communication skills. • Demonstrated ability to work quickly with the ability to manage multiple and rapidly changing priorities. • Ability to work both independently and collaboratively. • Significant experience with federal grants and contracts policies and procedures. • Experience with subcontract agreements.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.