A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this job.
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The Department of Communication and Media at the University of Michigan is one of the premier Communication and Media departments in the world. The Graduate Program Coordinator serves as a senior member of our leadership team and is responsible for providing a broad range of assistance to our PhD students and faculty. The Graduate Program Coordinator acts as a pivotal member of the three-member Communication and Media Student Services team. An enthusiastic, welcoming, and positive personality is critical. We are a diverse intellectual community dedicated to excellence through research and teaching; learn more about the department at https://lsa.umich.edu/comm.
Key responsibilities include, but are not limited to, the following:
Graduate Program Administration: The Graduate Coordinator serves as the first point of contact for graduate student inquiries, including responding to general program or prospective student inquiries. The Graduate Coordinator monitors students’ progress and academic milestones and students’ progress toward degree requirements. Advises prospective and current students regarding graduate program requirements and Rackham, LSA, and departmental policies and procedures. The Coordinator serves as a student advocate and is involved in all major initiatives involving the graduate program. The Coordinator acts as the primary liaison for the department with Rackham and the College of LSA for all graduate matters.
Graduate Funding: Works with the Associate Chair of Graduate Studies and Chief Administrator on graduate student financial decisions and strategic long range financial planning. The Graduate Coordinator is responsible for managing the budgeting, accounting and financial transactions related to the graduate program; maintains the current-year graduate funding budget, as well as future year projections. The Coordinator tracks student funding packages (across all sources), advises on funding options, and administers financial aid for the department. They work with the Associate Chair of Graduate Studies and Chief Administrator to determine GSI assignments; processes GSI appointments and offer letters; answers fellowship and GSI employment questions; ensures compliance with the GEO contract and the LSA ten-term rule; and works with faculty to find graders for their classes, including posting available positions.
Admissions: The Graduate Coordinator has primary responsibility for supporting the work of the Graduate Admissions Committee, and partners with them to plan the admissions process and the recruitment weekend. The Coordinator provides recommendations to the Admissions Committee regarding target incoming cohort size and identifying funding for the incoming students. The Graduate Coordinator prepares the admissions letters, and tracks acceptances. In collaboration with the Associate Chair of Graduate Studies, the Coordinator assigns first year mentors.
Award Nominations: The Graduate Coordinator coordinates the funding nominations for incoming and continuing students (Rackham RMF, PSC training grants, FLAS awards). In addition, the Coordinator shepherds the department’s nominations for Rackham Pre-doc awards, outstanding GSI awards, Sweetland fellowships, etc.
Event Planning and Management: Responsible for all aspects of the planning and executing the logistics of departmental graduate program events. This includes the planning of an annual two-day recruitment weekend for admitted graduate students; design and delivery of new doctoral student orientation and welcome activities, ensuring successful transition and matriculation for new graduate students; other workshops or community building events for graduate students.
The successful candidate will have the ability to work effectively and sensitively with a diverse group of students, faculty and staff and to handle sensitive and confidential materials and situations. We require a high level of proficiency with information technology applications including spreadsheets, word processing, and web management. We require a demonstrated high level of critical thinking, problem solving, and decision-making. The successful candidate must be a self-starter; have excellent organizational skills; be able to set priorities and handle multiple assignments and deadlines; learn quickly and stay calm in the face of concurrent tasks; and display excellent judgment while operating in a flexible and highly professional manner. The Communication and Media Department depends on our staff to work successfully in a team environment as well as work independently with minimal supervision. A high degree of attention to detail and accuracy is a must. We are looking for someone who shows initiative; the desire to identify opportunities for changes to processes, procedures and duties; and a willingness to assume additional responsibilities. Requirements for this position will require the successful candidate to plan and implement programs and to make presentations; so comfort and experience with public speaking is necessary. Lastly, the successful candidate will be required to occasionally flex their hours in order to attend evening and weekend events.
At least 5 years of administrative support to an upper level manager/executive is desired, preferably in an academic setting. An Associate’s Degree is required. High level of MS Word proficiency with working knowledge of Excel.
A Bachelor’s Degree strongly desired, with graduate education experience a plus. Experience with any of the University’s student services modules of M-Pathways. Experience working with collaborative file sharing. Experience with AEM website management.
The target salary range for this position is $42,000-52,000 full-time rate.
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 187879
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.