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The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions. DoM employees approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs supported by almost 1,000 staff members. The Sponsored Projects Office (SPO) functions within DoM Administration and interfaces with data and individuals throughout the department, SoM, campus, and Health System, regarding financial and operational matters.
Under general direction of the Administrative Vice Chair (AdVC) and the Director of the Sponsored Projects Office (SPO), the Assistant Director-Sponsored Projects Office is responsible for providing leadership, training, daily management, planning, coordination and supervision of the complex financial activities in the Department of Medicine. the incumbent will complete complex financial reporting to include budget development and trend analysis, create and compile financial reports which track spending patterns, capture statistics and identify trends. This position also develops and implements system improvements for pre- and post-award service and audit those systems for quality control.
Duties will be split between pre- and post-award fiscal management, analysis, and administration of sponsored projects profiles and supervision of a team of SPO fund managers. Pre-award activities include development of budgets in conjunction with PIs and lab staff, oversight and review of proposal packages, communication with central pre-award offices and coordination of proposal submissions. Post-award activities include direct management of budgets and short and long term financial planning. Provide direct supervision to 5-9 SPO fund managers, including daily management of work flow, performance, reporting, and complex financial/ fund management. In the absence of the Director of Sponsored Projects, serves in Director capacity. Perform analytical studies and prepare complex ad-hoc reports. Consult and advise faculty, division administrators, COO, CFO, AdVC, division chiefs and department chair on all aspects of financial activity. Provide advice and guidance on complex policies and procedures for faculty, business office, and division level staff. This position will have departmental responsibility for E-Cert compliance, Sponsored Project Risk Management analysis and ad hoc statistical reporting.
The incumbent will also be responsible for supporting higher level research administration questions and supporting high profile faculty to ensure that the research mission of the Department of Medicine is fully supported. Supervises a small staff of Research Administrators working on grants or contracts according to established policies and management guidance. Recommends changes to department policies and practices. Receives assignments in the form of objectives with goals and the process by which to meet goals. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Uses advanced contracts and grants concepts to manage high volume and high complexity transactions.
A Bachelor's Degree in related area; and/or equivalent experience/training.
Minimum of three (3+) or more years of supervisory experience financial or grants and contracts setting.
Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policies, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
Strong organization, communication skills and customer service focus. Ability to develop objectives and appropriately set priorities that effectively balance short- and long-term needs while dealing with completing demands and constant requests for changes in priority from various sources.
Proven management and leadership skills and experience in a variety of functional areas.Ability to manage and supervise a large and diverse group of staff. Proven skill in conflict resolution and team devel
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