Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
VENDOR MAINTENANCE SPECIALIST , Office of the Vice President for Finance-Accounts Payable (A/P) , to support A/P vendor maintenance operations. Will maintain knowledge of current department and Institute business functions/processes; anticipate and initiate actions on behalf of MIT's vendor relationships; and ensure compliance with appropriate Institute, federal, and state policies/regulations. Responsibilities include creating and/or maintain vendor information in SAP system/database; acting as a conduit between department, lab, and center contacts and vendors; conducting due diligence on records to ensure the vendor compliance with federal regulations; overseeing file feed uploads and downloads of vendor data from third parties and creating new or update existing vendors in SAP; preparing reports on vendor data; ensuring government compliance forms are filed, including W9 and W8 forms for new vendors; collaborating on maintaining integrity of the vendor database; verifying and entering invoices into financial systems; and other duties as assigned.
REQUIRED : high school diploma; three years' relevant experience, including at least one with customer service; meticulous attention to detail and accuracy; excellent customer service, relationship-building, and written and verbal communication skills; initiative; and proficiency with Microsoft Office. Must be able to multitask and prioritize work and conflicting priorities from stakeholders and follow through on assignments/issues; work independently and as part of a team; anticipate issues and provide guidance on solving problems; and learn new technologies and apply knowledge to resolve problems and implement data validation and management tools. PREFERRED : bachelor's degree; knowledge of SAP; purchasing and/or accounts payable experience, preferably in an academic setting; and knowledge of A/P tools (Office of Foreign Assets Control, Dunn & Bradstreet, or Convey Tax Compliance Systems). Job #18854-5
Internal Number: 18854
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature