The Center for Civic Engagement (CCE) seeks a full-time International Partnership Program Assistant to assist in the day-to-day implementation, documentation, and reconciliation of funded partnership programs with Fulbright University Vietnam and other new international partnership initiatives. Reporting to the Director of the Center for Civic Engagement, s/he will provide general administrative support as outlined below.
Initiate, track and follow-up on a range of concurrent administrative and financial activities
Schedule and coordinate program meetings and events, and draft meeting minutes
Make travel arrangements for program staff and faculty
Draft visa and travel support letters
Track project expenditures and prepare payment requests
Review and reconcile project financial reports and fund requests in compliance with donor regulations Bard policies, and partner institution policies.
Maintain a regular channel of communication with the CCE Director of Finance to finalize financial reconciliation requests and to ensure that expenditures adhere to approved grant budgets.
Draft reports on program activities in coordination with the Associate Director of CCE.
Assist in drafting narrative and budget proposals for program support.
Coordinate with international counterparts to ensure that project goals are met in a timely fashion.
Organize and maintain electronic and paper files
Organize and screen application materials for faculty and staff recruitment.
Assist in the drafting and/or review of letters of appointment in accordance with established personnel policies and scales at Bard and with partner institutions
Maintain a regular channel of communication with the Bard Human Resources Office regarding faculty and staff recruitment, appointments, and benefits
Coordinate fellowship applications and appointments
Previous administrative experience
Strong attention to detail
Knowledge and experience in budgeting and finance
High level of competency in Excel, Word, and Google Drive
Strong communication, writing, editing and research skills
Flexibility and ability to multi-task, work collaboratively with others, and meet deadlines
BA in a relevant discipline
Understanding of and interest in liberal arts education
Knowledge of federal grant regulations is highly desirable, but not required
Interested candidates should submit a letter of application, a resume, and the names of three references through Interfolio.com.
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.
Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.
Internal Number: 73326
About Bard College
Building on a 150-year history as a competitive and innovative undergraduate institution, Bard College's mission has expanded across the country, around the world, and to meet broader student needs.Now, approximately 2,000 undergraduates study in Annandale and more than 200 graduate students study in Bard programs, plus nearly 1,000 students in our early colleges. Total enrollment for Bard College and its global affiliates is approximately 5,000 students. The undergraduate program at our main campus in the Hudson River Valley of upstate New York retains a reputation for scholarly excellence and civic engagement. We are committed to enriching culture, public life, and democratic discourse by training tomorrow's thought leaders.