Provides complex accounting, administrative, and clerical assistance for the administration of Kent State University and department programs and projects; assists administrators with financial reports and budgets. Reports to Department Head or other designated administrative supervisor.
Additional Basic Function – if applicable:
Examples of Duties:
Duties/essential functions may include, but not be limited to, the following:
Analyzes financial and statistical data; prepares financial projections; provides financial information to others involved in preparing and reconciling divisional budgets.
Reviews and monitors adjustments made to accounts, ledgers, or journals; determines accuracy and validity of accounting documents and transactions.
Prepares financial reports, oversees the receipt and disbursement of university resources, reconciles and balances accounts.
Recommends changes in department/organizational unit business office policies, procedures, and practices.
Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the university; provides technical advice and information to aid administrator in decision making; answers questions and independently resolves administrative and budgetary problems.
Serves as liaison and acts on behalf of administrator in regular dealings with persons within (e.g., faculty, professional, and supervisory staff, etc.) and outside the university (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meeting and conferences; may make presentations at meetings and conferences.
Communicates and responds to questions/concerns with internal and external constituents.
Composes routine and non-routine correspondence concerning requests for information.
Provides clerical support for programs and projects; prepares and processes forms; maintains a system of paper and/or computerized files.
May plan and direct the work activities of clerical/secretarial employees or student workers; assigns and monitors work duties and responsibilities; establishes and modifies work methods, schedules, and priorities.
May recommend formal personnel actions (e.g., hiring termination, promotion, discipline, layoff/recall) for assigned employees and initiates appropriate action to implement recommendations.
Performs related duties as assigned.
Additional Examples of Duties – if applicable:
High school diploma or equivalent plus completion of 12 to 18 months training in accounting/bookkeeping (or equivalent training or experience which provides comparable knowledge, skills, and abilities). A minimum of one year progressively responsible experience in relevant accounting or bookkeeping area.
Bookkeeping/accounting procedures and terminology Office practices and procedures Standard procedures for alphanumeric filing Spreadsheet software packages Analyze several pieces of information and draw valid conclusions
Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain policies and procedures, answer routine questions) Public speaking, if required by position Written communication (e.g., to compose reports, correspondence and memos) Typing (i.e., 35 net words per minute), if required by position
Gather, collate, and classify information according to established methods Define problems, collect data, and draw valid conclusions Apply and interpret policies and procedures Resolve problems independently and make decisions Operate various office equipment (e.g., calculator, copy machine, facsimile machine, etc.) Operate a computer for word-processing, data entry/retrieval, and data management; specific software preferred Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages) Plan and direct work activities, to manage time effectively, and to set priorities Locate and correct bookkeeping/accounting errors Read and comprehend a variety of written material
Preferred Qualifications – if applicable:
Asterisk (*) indicates knowledge, skills, abilities which require assessments
Working Conditions / Physical Requirements:
Normal office environment; may work varied hours to include evenings and weekends during peak periods; may require off-campus travel.
PART-TIME, This is an intermittent opening, on-call, as need position. Schedule will vary to meet departmental needs.
Must pass a security check.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.
Internal Number: 987935
About Kent State University
Kent State University's eight-campus system, among the largest regional systems in the country, serves both the development of a true living/learning approach at the Kent Campus and the regional needs on seven other campuses throughout Northeast Ohio.The Kent Campus provides the resources and facilities of a large, diverse Ohio university, while the Regional Campuses – Kent State University at Ashtabula, Kent State University at East Liverpool, Kent State University at Geauga, Kent State University at Salem, Kent State University at Stark, Kent State University at Trumbull and Kent State University at Tuscarawas - offer the friendly, casual atmosphere of small liberal arts colleges. Today, Kent State has become an engine for economic, cultural and workforce development locally and internationally as one of the premiere Ohio universities. Kent State is ranked among the nation's 77 public research universities demonstrating high-research activity by the Carnegie Foundation for the Advancement of Teaching. The Liquid Crystal Institute, for example, conducts research that translates into technologies used globally in laptops, calculators and flat screen televisions.