The Seattle Cancer Care Alliance (SCCA), located in Seattle, Washington, is part of a dynamic collaboration among three organizations known nationally and internationally for their patient care and research: Fred Hutchinson Cancer Research Center, University of Washington, and Seattle Children's. Over the past 25 years, these institutions have worked together to support their mission of adult and pediatric oncology patient care services, research and education.
The Executive Assistant is a key administrative position responsible for supporting, organizing and coordinating activities and schedule for the SCCA's Director of Operations over Facilities, Safety & Security, Materials Management and Support Services. This role requires exceptional organizational skills, attention to detail, strategic thinking, time management, the ability to effectively prioritize multiple concurrent responsibilities, and strong relationship-building with internal and external partners. Critical qualities also include excellent written and oral communication (Board Member Communication included), critical thinking, teamwork, good judgment, professional conduct, and ability to handle confidential/sensitive information.
Executive level administrative support including complex calendar management, complex scheduling, detailed meeting prep, travel arrangements, facilitating communication on behalf of the Facilities department
Communication including written communications to Board Members, directors, community members and managers
Team support including customer service, training, project support
Core administrative functions including meeting support, scheduling, meeting minutes, logistics, clerical, virtual meeting applications, customer service
Knowledge management including SharePoint site design/development and maintenance, document management, training documentation, providing training for internal users
Cross-training/cross-coverage team members are expected to be highly collaborative, flexible, capable, and skilled in order to cover each others duties
Process coordination concurrently develops/implements/coordinates/tracks multiple processes and procedures
Process improvement initiatives and implementation of Continuous Performance Improvement/Lean methodology including process mapping, research, analysis, automation, exploring technology solutions, and tool building
Ability to work independently with minimal supervision, exercise good judgment in decision making, solve problems, maintain confidentiality, and conduct oneself with the utmost integrity and professionalism
Excellent organizational skills, attention to detail, time management, and ability to effectively prioritize multiple concurrent responsibilities
Demonstrated success working in a fastpaced, dynamic, deadline driven environment
Ability to analyze business situations/challenges, recognize and define issues, design and propose solutions, and effectively influence and implement process improvements
Ability to work in teams and collaborate effectively to meet deliverables
Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and process
Bachelors degree required or equivalent experience
Six years of progressively complex administrative experience
Excellent verbal/written communication skills, including professional manner with customers
Proficiency in MS Office applications, with strong emphasis on PowerPoint, Word and Excel
Ability to work independently and prioritize multiple tasks and demands
Strong interpersonal abilities; flexibility and good judgment
Proficiency with calendar management including managing multiple calendars with delegate access and scheduling
Prior administrative experience in academic or medical environment
Prior experience in preparing meeting agendas and taking minutes
Prior experience maintaining policies and procedures
Prior experience with The Joint Commission and other healthcare regulatory bodies
Ability to lead, coach, mentor and manage staff
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
The Seattle Cancer Care Alliance was incorporated in 1998 as a separate, jointly governed non-profit that included the cancer programs of three partners. Seattle Cancer Care Alliance is a cancer treatment center that unites doctors from Fred Hutchison Cancer Research Center, University of Washington Medical Center, and Seattle Children’s. The purpose of this organization is to provide state-of the-art patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond. The Seattle Cancer Care Alliance is the only NCI-designated comprehensive cancer center in the Northwest, and according to the National Cancer Data Base, Seattle Cancer Care Alliance patients in general have better survival rates than patients treated at other cancer treatment centers.