The Senior Financial Analyst (SFA) will serve as a member of the Finance & Administration team in the Dean's Office within the School of Medicine Basic Sciences. The SFA will be a key individual contributor that will serve primarily as a Financial Unit Manager (FUM), responsible for the financial day-to-day operations; including responsibility for collaborating with many groups at the School of Medicine Basic Sciences to ensure that all transactions are recorded accurately and are in compliance with applicable university policies and guidelines. This position will have responsibility for assigned monthly/quarterly variance analysis and forecast and annual budget activities, reporting, and analysis. This position will also serve as a Human Capital Manager (HCM) and will initiate HR transactions for the Office of the Dean. This position will report directly to the Assistant Director for Finance and will interact frequently with the Chief Business Officer, Faculty, Directors and support staff in Finance, Purchasing, HR, and the Basic Sciences units.
The Vanderbilt School of Medicine Basic Sciences' Dean's Office is the administrative unit overseeing a School of four Departments and six Centers. It is a vibrant, interdisciplinary environment for cutting-edge research. Personnel consists of the Dean, six Faculty Associate Deans, four Assistant Deans, a Chief Business Officer and seven support staff spanning many disciplines including Finance, Facilities, School Administration, Communications, Research, Faculty Affairs, Equity, Diversity & Inclusion, Pre- and Post-Doctoral Education and Undergraduate Immersion.
The Finance & Administration team in the Dean's Office is dedicated to supporting our faculty, staff and other units within the school with their financial activities, including financial reporting and analysis, purchasing and payments, employment and payroll actions, and various administrative needs. Key Functions and Expected Performance: Job responsibilities listed herein are intended to be a thorough representation of the duties, responsibilities, expectations, and qualifications for this specific role at the time of hire but should not be considered all-encompassing as actual responsibilities may evolve to include additional duties as assigned based on organizational and operational needs. Roles and Responsibilities
Financial Unit Management:
Serves as Department Financial Unit Manager (FUM) approving financial transactions in the Oracle Cloud system, including procurement requisitions, HR actions, travel and entertainment expense reports, and procurement card expense reports.
Monitors budget unit spending, identifying variances to ensure expenditures do not exceed available resources. Creates and runs reporting, performs variance analysis and provides financial and budget-related information to unit managers.
Frequently prepares ad hoc financial and budget reports
Processes and review cash transfers between different accounts
Manages the Affiliated billing process
Tracks and reports Faculty Fund balances and commitments
Assists in resolution of issues regarding POs, payments, etc. with procurement office and payment offices
Analyzes and assists to streamline business processes.
Must be deadline oriented, tech savvy and adapt easily to changes in technology and processes.
Other financial and administrative projects and duties as assigned.
Human Capital Management
Serves as the Human Capital Manager (HCM) for the Office of the Dean, initiating HR actions in the Oracle Cloud System
Generates salary / payroll reports, headcount reports and analyzes variances vs. budget
Advises on routine HR processes and identifies more complex situations that require the involvement of others
Assists employees with self-service transactions, as needed
Maintains an extensive understanding of HR functions in Oracle and related connections with Oracle Financials
Internal Number: 2000247
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.