Berkeley Lab's Facilities Division has an opening for a Material Specialist. You will make final decisions on the method of packaging and transport of all material(s) and equipment being shipped from the Laboratory. You will provide guidance and expertise to LBNL management and/or divisions on technical, systems and or process-related topics. Communicates and represents the Laboratory to customers, the public, government, and other external sources.
What You Will Do:
Review material to be shipped and independently make decisions on methods of transportation/shipment accordingly. Negotiate the cost and delivery schedules with freight companies and make decisions consistent with the requester's priority. Collect time and cost data information. Research all shipping options and independently negotiates the most favorable rate based on the requester's requirements. Maintain a high level of communication with the requestor by phone and/or email correspondence.
Act as the acting Subject Matter Expert (SME) at the Laboratory, review and coordinate all hazardous material shipments per Department of Transportation (DOT) and International Air Transportation Association (IATA) regulations Work directly with Property Management staff to ensure that materials being shipped under official Loan or Control Numbers are documented, captured and approved In the Kewill Netship system prior to shipment.
Compare BluJay and or Shipping documents with materials and checks for accuracy. Request additional information from division(s) when required. Select proper packaging for materials based on the commodity shipped. Independently review and determine correct hazardous material packaging requirements based on 49CFR regulations. Prepare materials for shipment in a manner that ensures proper labeling, manifesting and in-transit safety and control.
Enter all shipping and billing information into the Laboratory BluJay Systems or on freight forwarder's websites.
As the acting Subject Matter Expert (SME) at the Laboratory, act as a single point of contact to LBNL clients required to utilize Materials of Trades Exception to transfer and transport materials to alternate DOE Laboratory destinations. When required, coordinate directly and independently with EH&S personnel regarding the shipment of biological, and chemical agents interstate, intrastate or international.
Classify all international shipments with a value > $2.500. Determine export codes per the U.S. Census Bureau / Foreign Trade Statistics web site. Submit shipping documents to Export Control for review and approval. Work directly with LBNL customs brokers to ensure exports being shipped on Temporary Import Bond (TIB) and Customs' Carnets are complete and accurate. Independently prepare Shippers Export Declarations and Commercial Invoices. Coordinate the pickup and delivery of scientific equipment with LBNL customs brokers for all international shipments originating at the Laboratory. Work with LBNL brokers to initiate arrangements for the return of materials that have previously exported from the Lab. Ensure that all material designated at LBNL property is processed per LBNL Property/CFO requirements.
Work directly with Accounts Payable to research and certify incoming vendor invoices. Maintain all required certifications by reviewing updates to DOT, IATA and DOC regulations. Train back-up personnel in all areas of shipping functions, with special emphasis on the transportation of hazardous materials. Utilize the internet to study trends and performs cost analysis within the shipping and transport industry. Make recommendations to Facilities management regarding possible cost-effective options that may reduce the overhead cost to the Laboratory. Occasionally provide training and backup support to the ALS shipping function. Order and maintain all shipping supplies. Ensure that all shipping documentation is forwarded to support staff for filing.
What Is Required:
Expert knowledge regarding all aspects of shipping material both domestically and internationally per Department of Transportation (DOT) and International Air Transportation Association (IATA) regulations. Extensive experience working directly with domestic and international carriers and freight forwarders.
Ability to process all different types of shipments in a timely, safe and cost-effective manner. Full knowledge of U.S. Department of Commerce shipping regulations. Strong familiarity with LBNL Property control loan procedures. Familiarity with International shipping procedures including working with Customs brokers, preparing Letters of Instruction, and carnets.
Extensive experience, expertise and understanding of all DOT and IATA requirements for the shipment of hazardous materials. Ability to perform as the acting Subject Matter Expert (SME) at the Laboratory for all hazardous shipments.
Ability to correctly identify, manifest and segregate all hazardous material in compliance with 49CFR DOT and IATA regulations. Experience in operating a variety of material handling equipment including forklifts and pallet jacks. Must possess a valid California driver's license and a LBL forklift certification. Must have completed a certified Hazardous Material Training Class and possess an active DOT/IATA training certification.
Additional Desired Qualifications:
Familiarity with computerized freight tracking systems.
Ability to train staff and act as a backup to the ALS shipping function.
The posting shall remain open until the position is filled.
This is a full time career appointment.
Full-time, M-F, non-exempt (hourly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with thePay Transparency Nondiscrimination Provisionunder 41 CFR 60-1.4. Clickhere to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 89360
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.