At the direction of the Center for Information, Technology, and Public Life (CITAP) Executive Director, this position will provide program administration for the center to support achieving program goals and objectives. Work involves developing and maintaining productive collaborative working relationships with researchers, scholars, and other affiliated groups and individuals. This position interprets and applies university/program policies and practices and performs associated administrative and business functions including providing administrative support to the executive director. Program areas of assignment will include program/facilities coordination and administration, scheduling, and managing the bimonthly colloquia, biennial symposia, and other workshops or meetings for program engagement. This position serves as the point of contact for the Center, will plan and coordinate day-to-day activities, problem-solve process and procedural issues, and, at times, serve as a program assistant.
This position is contingent on CITAP funds. The current funding for the program totals $9.85 million across 6 years.
Requires meetings on, across, and off-campus from the worksite.
*60% Center Support and Management - Plan major public-facing events for the Center. Includes Bi-Monthly academic conference/seminar and Biennial Symposium. - Serve as the process and procedural expert observing funding/budgetary guidelines for related expenses against the appropriate University policy. Process invoices, travel, etc. for CITAP operations. - Collaborate with SILS Development team for potential funding opportunities. While this position will not actively solicit funding, they need to be cognizant of opportunities presented or implied by Center visitors, phone conversations, email communications, etc. Such information would be conveyed to the ED for follow up. Distinguish the difference between gifts and grants. - Liaise publication projects with Communications Coordinator. Provide information to Communications Coordinator both proactively and reactively to promote the Center. This position must stay informed of SILS and CITAP activities and events, including those offered by CITAP and those in which the Center is a partner/participant. Develop listservs and send out information as requested. - Coordinate internal relationships with Grants Team, Executive Assistant, and HR Officer in support of the Center - Serves as the main CITAP contact, respond to day-to-day needs of the Center, and problem-solve process and procedural issues. Work will involve the local and remote coordination of on- and off-campus activities.
*35% Executive Support - Provide administrative and executive support to the Executive Director of the Center. - Schedule meetings with CITAP partners. - Take and disseminate minutes from meetings as requested. - Direct internal and external questions to appropriate subject matter expert.
*5% – Other Duties as Assigned
Education and Experience:
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Skills/Abilities: Intermediate computer skills and effective phone etiquette skills. Displays regular and predictable attendance.
Experiences also includes: o use of typical office equipment, including computer, copier, Microsoft Office Suite. o successfully planning major public-facing events similar to those referenced in the Position Description above. o experience working with post-award financial management and Excel including how to interpret regulations and guidelines from a wide variety of funding agencies is a plus. o demonstrated ability to plan, organize, and prioritize work, the work of others, and impact results without formal authority. o the ability to present information clearly and concisely in oral and written form, as well as experience in interpreting and applying policies, laws, and regulations to operationalize the development and maintenance of internal controls. o ability to maintain and balance deadlines and details on any given workday. o ability to function independently and have a clear understanding of accountability with a significant grasp on appropriate escalation when issues arise. Manage and prioritize multiple projects/tasks simultaneously while maintaining accuracy required.
The preferred candidate will:
- Exceed the minimum qualifications with 3-5 years demonstrated customer-facing knowledge and experience navigating University Programs - Be skilled in providing executive and administrative support while interacting with principal investigators, external partners, and University administration.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Carolina rates among the nation’s great institutions of higher education, set on an historic and beautiful campus that celebrates all four seasons. Carolina’s students, faculty and staff come here from around the world, bringing varied cultural, racial and ethnic heritages that help make UNC-Chapel Hill a thriving intellectual center. We’re repeatedly ranked the nation’s best value in higher education for students seeking to earn a college degree – the University has garnered the top spot each time since the ranking’s launch in 1998.Whether you’ve just started your career, are new to academia or are a seasoned professional with assorted campus experiences to draw on, we hope you will find a great place at Carolina.