Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Research Administration Manager I (RAM I) will be responsible for the successful pre- and post-award management of grants and contracts of the sponsored research portfolio of the Biostatistics, Bioinformatics, and Epidemiology (BBE) Program in the Vaccine and Infectious Disease Division (VIDD). They prepare, negotiate, administer, and maintain grant budgets in accordance with the proposal or application guidelines, statement of work, or Notice of Award. They ensure compliance with all sponsor rules and regulations. They ensure the accuracy of project budgets and contracts, reconcile expenditures throughout project life-cycle, and track progress of awards from pre-award to project closeout.
This role closely interacts with program principal investigators (PI), faculty and staff, and collaborators within and outside of the Fred Hutch. The RAM I establishes and maintains professional relationships with award sponsors and regulatory agencies. They also advise PIs and the BBE Program Operations Director (POD) on relevant matters, develop effective solutions to research administration issues, and provide input to broader program and division planning as needed. The RAM I supervises the team of Research Administrators and is responsible for their performance management, professional development, and handling any HR actions related to the team. They also participate in program, divisional or institutional improvement projects and problem resolution related to research administration. This position reports to the BBE POD.
This position works independently in developing goals for the BBE Research Administration team and determines how to accomplish those goals. The incumbent must be comfortable managing in a matrixed organization receiving work direction from PIs and BBE leadership.
Support BBE faculty (and trainees, as applicable), performing all pre-and post-award activities per NIH or other sponsoring institutions including the Bill & Melinda Gates Foundation; developing budgets for assigned grants, contracts or other funding requests; coordinate preparation of appropriate forms for grants/contracts and agreements and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations.
Manage assigned subcontract administration awarded by BBE faculty.
Manage assigned BBE faculty award programs, trainee support programs, emerging opportunity award programs, and pilot project programs including pre- and post-award administration, managing the application process.
Interface with faculty to develop, negotiate, and manage highly complex sponsored budgets, working to anticipate new project support needs and budget accordingly and ensure budgets are amended to reflect revisions to related statements of work.
Provide ongoing cost analysis for studies to ensure sponsored projects are adequately funded; provide budget information to internal partners for negotiation of budget revisions with sponsors.
Track all projects in startup, developing plans with parallel workstreams and clear timelines, communicating between stakeholders, and holding accountable the team members whose input is required.
Ensure project invoices are submitted and sponsor payments are received in a timely manner.
Coordinate project audits and close-outs.
Research Administration Team Leadership:
Track the BBE grant portfolio (i.e. active and pending awards) and provide summaries to BBE program leadership as requested.
Oversee all grant application activities and award funding compliance, resolving all escalated issues to ensure successful submissions.
Oversee all submissions to Institution Review Office (IRO) and other regulatory committees; resolve all escalated issues.
Develop short and long term goals, procures necessary resources and determines courses of action to accomplish goals for the research administration function.
Supervise BBE Research Administration staff to include hiring, performance evaluation, professional development, handling disciplinary action, layoff and termination issues.
Work with Center and VIDD Admin to continuously identify operational issues and areas of improvement to ensure optimum conduct of research studies.
Participate in divisional or institutional improvement projects and problem resolution related to research administration.
Bachelors degree in Business Administration, Public Administration, or related field; an equivalent combination of education and experience may be substituted for minimum education requirement
Minimum of five years experience in pre-award and post-award research administration or grants and contracts management, ideally managing Federal or State sponsored awards in a complex, multi-faceted portfolio
At least three years of experience managing direct reports and conducting performance appraisals
Experience with business development and industry sponsored contracts
Experience with regulatory agencies and reviewing IRB and IACUC administrative documents
Knowledge of relevant regulatory requirements affecting sponsored research, and ability to apply this knowledge to their portfolio and share with the Research Administration team
Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
Proficient with complex budget development and use of financial reporting tools
Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
Excellent written and oral communication skills and the ability to communicate effectively with faculty and staff in a variety of roles
Intermediate skills in Word, Adobe Acrobat Pro, and Outlook
Advanced skills in Excel including familiarity with pivot tables and look up tables
The ability to work independently, soliciting direction or assistance from the Program Operations Director as required
Highly organized and detail oriented
Demonstrated ability to work successfully as part of a diverse team with a commitment to equity and inclusion
A cover letter is required for this position
Master of Business Administration (MBA) or Master of Public Administration
Seven years of progressive experience in research administration or grants and contracts administration
Experience with contract negotiation and vendor management
Experience working in a research organization, a university/medical school setting, or other complex non-profit organization
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We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.