Under the supervision of the Education Manager, the CME and Medical Student Clerkship Coordinator will be responsible for the coordination and management of the 3rd & 4th year medical students rotating through the Department of Neurology. In addition, provides administrative support for the Department of Neurology's weekly education conferences. Maintain record keeping systems and files for both the Continuing Medical Education (CME) and for faculty files. Prepares and compiles weekly CME credit opportunities. Independently prepares the application for CME approval annually. This position provides administrative and program support for the Department of Neurology Clerkship Program, which consists of 12 students per month. Individual is responsible for department compliance with ACGME 360- degree evaluations and processes. Major responsibilities include coordination and implementation of weekly conferences, which include department grand rounds, scheduling guest speakers, organizing travel arrangements, reimbursements & honorariums, organization of evaluations, upkeep of faculty CME certifications. Processes reservations and facility work orders for AV. A demonstrated proficiency in the independent preparation, transcription and updating of medical student curriculum, as well as coordinating the weekly Grand Round session is required. This position necessitates strong, independent judgment, problem-solving and organizational skills.
Bachelor's degree or equivalent work experience. Strong organizational and communication skills. Excellent judgment and problem-solving skills. Demonstrated interpersonal skills necessary to establish and maintain a cooperative working relationship with administrators, faculty, staff, vendors and other constituencies inside and outside of the organization. Professional experience, business acumen, and integrity to effectively serve and represent the department. Proven ability to work independently and carry out assigned tasks reliably and accurately with only general direction. Ability to maintain confidentiality of financial, personnel and payroll information. Ability to collect and analyze data and make effective related recommendations. Computer skills (Excel, Microsoft Word, Powerpoint, Access). Attention to detail. Ability to set priorities which accurately reflect the relative importance of job. Ability to work in a dynamic environment of rapidly changing priorities. Ability to work autonomously.
Experience utilizing UCI network systems. Demonstrated knowledge of School of Medicine, UCI campus and general UC accounting, purchasing, travel, and payroll policies and procedures. Knowledge of University branding for headers, flyers and announcements, Working knowledge of New Innovations, NRMP, ACGME and other residency management platforms. Knowledge of ACGME regulations and standards as they pertain to the residency program. Knowledge of CME and MOC processes. Ability to adapt to ACGME and American Board of Surgery changes and initiate/execute solutions to new requirements.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.