Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first and largest cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Administrative Manager, Faculty Affairs and Communications will be responsible for managing academic faculty and scientific staff appointments and promotions, and related faculty affairs for the Vaccine and Infectious Disease Division (VIDD) , Fred Hutch. In conjunction with VIDD and Fred Hutch Leadership, this position will coordinate external faculty searches, appointment processes for faculty, quarterly faculty meetings and assist with faculty reviews. This position will also steward faculty promotions, including scientific staff appointments and promotions, in cooperation with related faculty affairs staff at University of Washington for those concurrent appointments and promotion processes for all VIDD faculty with joint appointments. Concurrently, this position will be responsible for the overall internal and external communications and marketing plan for VIDD, including the development and maintenance of content for divisional websites, the creation of various communication materials, and management of communications schedules and projects. The position will also serve as the main point of contact for VIDD communications to external departments. This position reports directly to the Sr. Director of Faculty Affairs and Sr. Operations Director.
Faculty Affairs (60%)
Serve as expert on interpretation of faculty guidelines for the Division as well as rules, policies, and procedures consistent with Fred Hutch policies and in collaboration with other Fred Hutch departments and partners
Plan and manage the annual, midterm, and 5-year faculty reviews according to review calendar and timelines in partnership with Senior Director of Faculty Affairs and Strategic Initiatives. Provide direction to faculty for preparation of required materials.
Administer faculty promotions. Advise and support promotion committees; manage review process from initiation to final approval; provide direction to candidate on required materials; serve as liaison to other division(s) and the University of Washington, where applicable.
Support VIDD A&P Committee, Faculty Advisory Committee, Promotion and Review Committees. Work with leadership to develop monthly agenda, document meetings, and follow up on action items.
Coordinate faculty recruitment process. Train staff to support faculty recruitment process, advise and support search committees, interact with HR on advertisement placements logistics; manage applicant materials; plan candidate visits as applicable; monitor recruitment committee activities and follow up on needed actions.
Serve as VIDD liaison to Research Administration and Faculty Affairs office to ensure faculty appointment, promotion and review processes are on track and faculty CVs are current in relation to Research Administration and Faculty Affairs guidelines
Develop and implement strategies to ensure that diversity, equity and inclusion are actively incorporated into all faculty guidelines, rules, policies and procedures
Lead the project management and implementation of strategies to streamline processes and document management for VIDD FAO
Create, maintain and distribute information on standard operating procedures for VIDD FAO
Serve as a liaison to the Center Marketing and Communications team and VIDD point of contact for Center-wide communications projects
Provide guidance to content authors within VIDD on branding guidelines as the primary administrator for the Division CenterNet (intranet) site
Oversee the maintenance and creation of content for VIDD extranet and intranet sites
Drive integrated communications efforts and establish a comprehensive communications plan and calendar to manage the cadence of information distribution and enhance existing communications channels
Collect content, design, and distribute the VIDD monthly newsletter; generate reports on newsletter performance as needed
Steward new communication efforts and channels including training where necessary to help VIDD to be a leader in social media; execute a division-level social media strategy and approach by creating content, monitoring and managing communications activities.
Plan and execute strategies for adding new content, initiating new communications projects and increasing engagement among target audiences
Design promotional and presentation material to support VIDD events, programs and initiatives
Coordinate and manage data visualization projects, distribution of data, and strategies to design strategic dashboards and visualizations to support VIDD in partnership with the Senior Operations Director, VIDD
Minimum of 3 years of administrative management experience in a research or academic setting
Excellent written and verbal communication skills
Experience working with faculty and academic affairs issues a plus
A cover letter is required
Strong interpersonal, customer service and communication skills
Maintain a high level of confidentiality, sound judgement and superior attention to detail
Manage multiple tasks within a fast-paced environment while operating under strict time constraints
Impeccable record keeping, filing and organizational skills
Ability to interact diplomatically and effectively with various stakeholders
Ability to follow policies and procedures
Highly developed communication skills
Good sense of humor and team player
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.