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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The University of Washington Tacoma is a growing, urban-serving university deeply invested in its local communities. SOE’s mission is “to prepare ethical and reflective educators and leaders who transform learning, contribute to the community, exemplify professionalism, and promote diversity.” Learn more about the SOE by visiting our website: https://www.tacoma.uw.edu/school-education/message-dean-endo
Position Purpose: The Academic Advisor/Recruitment and Retention Specialist collaborates with the School of Education (SoE) advising team, faculty, and leadership to recruit, retain, and support students in our various certification and degree programs. This position will collaborate with colleagues to ensure that all recruitment activities align with the expectations outlined by the Washington State Professional Educators Standards Board that are also articulated in our school’s Equity Action Plan, as well as SoE’s overall enrollment management and retention strategies. All require active engagement with UW faculty, leadership, staff, and students, as well as local communities, professional organizations, and school districts to recruit, retain, and support students who represent the demographics of the South Sound. This position will also provide support to the Director of Field Placements and Partnerships in the retention and support of candidates in our field-based programs.
Academic Program Recruiting: Actively coordinate and participate in recruitment events in collaboration with SoE Academic Advisors, Faculty/Staff Directors (Advising Team), relevant UWT departments, and external partners. Examples include:
Participate in annual planning, as well as the development and assessment of, the SoE’s recruiting and enrollment management strategies and school-wide plan.
Update and maintain program recruiting materials including advertisements, brochures, presentation materials, and web-based content.
Regularly update SoE’s social media channels (i.e. Facebook) with recruiting and program information. Develop new social media channels as appropriate.
Host multiple information sessions off and on site per year (including virtual sessions) that offer detailed information about our programs and student admission processes to the UW. Follow up with attendees as appropriate to answer questions and provide support during the application process.
Serve as SoE representative at UWT meetings related to recruitment & advising. e.g., participate in Graduate Program Nights, and other UWT new/prospective student events.
With the Advising Team, coordinate, schedule, and participate in career fairs in K-12 school districts, in the community, as well as at UWT (Center for Equity & Inclusion; Office of Admissions) events.
Maintain email lists of prospective students for each program and check in frequently to move the prospective student through and to close of the recruitment process.
Maintain databases of relevant memberships, associations, and list serves with external organizations that may have connections to our various programs and school’s activities. Check in frequently with external stakeholders and provide program updates as requested.
In collaboration with appropriate faculty and staff, contact K-12 school leaders across the state and region to discuss program offerings.
Academic Advising: Primarily pre-admission advising, but may include occasional post-admission support as back-up and to support other academic advisors.
Manage the admissions process and monitor electronic application materials through MyGrad or other applicable admission systems.
Screen all applicant materials for minimum qualifications. Conduct preliminary review of all completed files including transcript evaluation for prerequisite classes, calculating GPA, and obtaining test scores (as applicable).
Correspond and support applicants regarding the status of their application files, providing academic and professional advising to prospective students, including initial transcript evaluation to determine prerequisite courses required. Share relevant information involving campus services, programs, and scholarships to qualified students.
Create and maintain application files that represent the e-files that are used for admission review by faculty and post admission advisors. Organize file review processes with the appropriate faculty and staff.
Document and confirm final admission decisions then communicate to prospective students. Track and document applicants’ trajectory from pre-admissions to acceptance.
Hand-off newly admitted student information to post-admission advisors and applicable faculty to welcome students into our programs and start the retention process.
Student Support & Retention (Teacher Certification student candidates support): This position will provide support to the Director of Field Placements and Partnerships. Main duties will include:
Assist Director with communicating important deadlines, requirements, and updates to TCP student candidates, field supervisors, mentor teachers, and partner districts.
Assist Director with the school’s outreach and partnership efforts including coordinating key events/meetings, maintaining regular communication with partners, and updating memoranda of understanding.
Other Expectations and Support Duties:
Attend/participate in program and school-wide meetings.
Provide data and reporting as needed to Data Manager, Advising Team, Director of Operations, and others as requested.
Serve on SoE and/or UWT campus committees that pertain to recruitment, admissions, and as aligned with the person’s professional interests.
Attend and support SoE events such hooding, commencement, open houses, career fairs, etc.
Provide occasional front desk coverage as needed to support student/program inquiries.
A Bachelor’s degree from an accredited university.
2-3 years of professional experience in academic advising, student recruiting, or teaching; other related experience will be considered.
Strong working knowledge of standard Microsoft Office Suite Tools (Excel, PowerPoint, Word, Outlook) and other office technologies, virtual meeting platforms (Google Hangouts, Zoom), collaboration sites (MS One Drive, Google Drive, etc.).
Ability to create and maintain professional marketing materials, presentations, and manage multiple marketing/advertising channels.
A commitment to supporting the success of diverse students, particularly individuals who have been underrepresented and underserved in K-12 and higher education.
Excellent interpersonal, oral, and written communication skills.
Ability to work some evenings and weekends.
Ability to regularly travel between UWT and community/partner school sites.
Ability to work independently and complete multiple tasks in a timely manner with minimal supervision.
Evidence of a professional demeanor including the ability to maintain confidentiality and resolve conflict diplomatically.
Master’s degree in education, counseling, marketing, or related fields.
Experience recruiting and advising in graduate-level programs at an accredited University.
Experience working within the UW system.
Knowledge of the K-12 schools in Washington State.
Experience with web-site design and maintenance.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.