Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Manages and administers day-to-day operations of Chemistry Department.� Manages department budget, administers grant proposals and current grants, and supervises, directly and indirectly, a staff of 29.
PRIMARY DUTIES AND RESPONSIBILITIES:
1. Departmental Administrative Functions
Directly or indirectly supervise and manage administrative, clerical, and technical staff (29 people), including recruiting, hiring, performance evaluations, terminations, assigning raises, etc.� Communicate effectively with staff at all levels, including staff external to the Chemistry Department.
Develop networks and build alliances across the University by acting as proxy for the Chair and representative of the Chemistry Department, liaising with administrators and directors in other academic departments, schools, and offices.
Serve as lead “problem solver” for the Chemistry Department: recognize internal politics and solicit input to generate multiple possible solutions; critically listen to feedback from stakeholder.
Act as the Chair’s primary advisor for operational matters in the department. Make decisions independently when appropriate or provide recommendations to the Chair
Work as team member of departmental committees to make decisions about administrative issues.
Manage numerous ongoing projects in parallel: effectively organize time and determine priorities, delegate tasks to appropriate staff or faculty members, follow-up to review results and plan next steps, communicate conclusions via written reports or oral presentations.
Coordinate, write, and complete surveys and reports for internal and external reviewing bodies.
Develop and manage annual operating budget (> $900k).
Manage graduate student budget (> $1.2M).
Oversee undergraduate TA hiring and budget.
Advise Chair of Chemistry on large purchases and long-term strategic planning.
Organize and oversee payroll processes for all academic, staff, and student employees.
Assess lab fees & course fees.
Oversee research administrative tasks: pre- and post-award grant administration, payroll, accounting, purchasing; supervise grants administration team of 5 to manage federal and non-federal awards.
Write and administer departmental training grants and other infrastructure grants.
Responsible for management and oversight of all compliance issues and record retention.�
4. Facility Management
Supervise Chemistry Building Supervisor who manages day-to-day repairs and maintenance of the six Chemistry buildings (222,000 sq. ft.).
Advise Chair and participate on committee to assign lab and office spaces to research groups in Chemistry.
Bachelor’s degree in chemistry or related field and five years of business/accounting including previous supervisory experience in an academic, industrial or governmental laboratory environment.
Master’s or PhD degree in chemistry or related field with prior academic, industrial or government laboratory experience.
Prior experience with student services and contracts and grant administration.
Strong interpersonal, organizational, management, and leadership skills.
Ability to supervise and train staff, monitor workloads, and follow University policies and procedures.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Chemistry. This position is for the Danforth Campus.
The hiring range for this position is $66,865 - $86,989 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.