At Boston Children's Hospital, success is measured in patients treated, parents comforted and teams taught. It's in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed team and discover how your talents can change lives.
The Stevens Lab is a dynamic and collaborative neurobiology laboratory doing cutting edge research in a vibrant work environment. This position will involve assisting the Principal Investigator in managing daily administrative operations of a research laboratory and administrative functions requiring in depth knowledge of departmental programs and services, acting as the "go to" person for the administrative staff.
The Sr. Administrative Associate will be responsible for:
Providing administrative support services for department/service. Monitors and ensures work is performed in conformance with established hospital and departmental policies and procedures. Recommends, implements and maintains internal office systems and procedures.
Monitoring and reconciles laboratory expenses, researching and resolving errors or discrepancies. Collects, organizes and prepares information, documents and other materials required for preparation of annual reports, grant applications and other complex reports and documents for administrative, financial, clinical and/or research purposes.
Preparing periodic reports and documents to comply with hospital, governmental, regulatory and/or funding agency requirements. Initiates, routes and tracks administrative forms such as purchase orders, payment requisitions and reappointment forms.
Coordinates administration of departmental fellowship and/or residency programs, training grants, letters of support and related programs. Records and monitors receipt of application materials and schedules interviews.
Planing, preparing and organizing logistic and administrative requirements for seminars, conferences and other special programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location(s) and secures necessary supplies, equipment and services.
Assisting Lab Manager and Senior Administrative Assistant as needed with administrative functions, including organizing lab social events and symposia.
To qualify, you must have:
Work requires the level of knowledge typically acquired through completion of two years of occupationally specific education or an Associate's degree in business or a closely related field and three to four years of previous experience.
Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Boston Children's Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes.
Boston Children's Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
Internal Number: 3043185
About Boston Children's Hospital
Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.