Albright College, a liberal arts college in Reading, PA, is seeking an Administrative Coordinator for the School of Professional Studies. This person will be responsible for coordinating a number of projects and areas of responsibility in the School of Professional Studies. Works independently handling several matters concurrently. Fosters a cooperative, service oriented, and user-friendly environment. Provides logistical support for faculty and staff. Supports several annual academic and recruitment events. Coordinates functions for the School of Professional Studies. Interacts with a variety of people, including faculty, administration, staff, students and community members. Represents School of Professional Studies by being sufficiently knowledgeable of current issues and projects. Provides a variety of administrative support to assigned administrator and department; establishes, maintains, and ensures compliance of department records; assists with budgetary matters; tracks department funds and purchasing; compiles reports; and monitors assigned projects and/or program components. Responsibilities include acting as receptionist, greeting visitors and general clerical responsibilities. The position will need to provide the highest level of customer service to internal and external customers. May handle a variety of clerical, student support, and facility coordination duties.
Essential Job Functions: 1. Provides overall office management and coordinates work flow for the Office of Professional Studies. 2. Oversees the School of Professional Studies budget, including tracking all expenses and processing necessary paperwork. 3. Works in cooperation with the Office of Human Resources on adjunct contract letters. Manages general academic administrative support including syllabi collection and faculty payroll. 4. Assists SPS leadership in meeting preparation and interim communication. 5. Troubleshoots, answer questions, field calls, and provides information on all projects in progress. 6. Organizes and maintains files, paper, and electronic, including keeping historical records and needed databases (e.g., faculty statistics, course syllabi) and statistics. 7. Maintains the highest level of confidentiality in support of the School of Professional Studies. 8. Manages all aspects of the textbook process for the School of Professional Studies. 9. Manages execution of the communication plan 10. Serves as the first point of contact for prospective students. 11. Assists with student record management. 12. Coordinates events for the School of Professional Studies. 13. Manages, recruits, and hires work study students. 14. Provides administrative support to the Dean, School of Professional Studies and Assistant Dean, Enrollment Management. 15. Supports all on campus recruitment and retention initiatives. 16. Runs reports, enters data, manages communication flow for prospective and current students via Slate, Aviso, and other relevant platforms. 17. Performs other duties as required in keeping with the mission and strategic plans of the College.
Physical Demands: The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle, or feel; reach with hands and arms; and talk and hear. The employee is required to stand; walk; sit; and is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. The individual is routinely exposed to indoor conditions, minimum outdoor weather and temperature extremes, and moderate noise level.
1. COMMUNICATION a. Strong communication skills, both written and verbal. b. Demonstrated ability to interact with others, including students, faculty, administrators, staff, and community visitors. c. Exhibits highest level of confidentiality relative to information, reports, and related materials. d. High level of tact and diplomacy; demonstrated ability to exercise judgment and discretion. 2. SKILLS a. Strong interpersonal skills, including excellent service skills. b. Ability to work independently. c. Ability to complete projects in a timely manner following the policies and procedures of the College or as directed by the Dean, School of Professional Studies or the Assistant Dean, Enrollment Management. d. Ability to synthesize and analyze complex data. e. High level of proficiency in MS Office. f. Proficiency in Slate, PowerCampus, and Aviso (preferred). g. Demonstrated ability to research facts, assemble data and solve problems. h. Ability to handle multiple priorities and high stress levels. i. Organizational skills. j. Ability to interact positively in a variety of situations. k. Ability to participate as a team player. 3. EMPLOYMENT EXPERIENCE a. Two years of experience or relevant professional experience, preferably in an educational environment 4. EDUCATION a. Bachelor’s Degree 5. LICENSES a. PA driver’s license
Review of applications for this position will begin immediately and continue until the position is filled. Interested applicants should complete an application by clicking “Apply Now”. Cover letter, a minimum of two professional references and any other supporting application materials can be uploaded along with the resume. Optional documents may be submitted and can include: proof of education/certification, licenses, and letters of recommendation. Albright offers a competitive benefits package, which includes tuition remission.
As the oldest institution of higher learning in Berks County, Albright College has a long history of educating students of academic promise. Founded in 1856, Albright College is a diverse community of learners cultivating integrity, curiosity, connection, and resilience. The college’s flexible curriculum encourages students to combine and cross majors to create individualized academic programs. Close faculty mentorship and numerous experiential learning options create opportunities for Albright graduates to exceed their own expectations. Nationally ranked as a top performer for social mobility, Albright is proud of its wide cultural and economic diversity. Students learn to relate to people from different backgrounds, develop greater self-awareness, and gain a panoramic perspective of the world in order to view problems from multiple perspectives. The experience is valuable to students preparing to enter today’s global workplace, where differences in backgrounds and perspectives are the norm.
Albright College is a liberal arts institution with approximately 1750 students, located within an hour of Philadelphia and three hours of New York, Baltimore and Washington, DC. Additional information about Albright College is available at www.albright.edu.
At Albright, we believe our differences make us stronger and empower us to better understand and respect one another in a just and fair manner. With this in mind, the College recruits, houses, educates, employs, supports, and generally celebrates people of all statuses, identities, and backgrounds, including, but not limited to, race, ethnicity, national origin, citizenship status, religious or spiritual identity, gender and gender identity, sexual orientation, marital and parental status, veteran status, political affiliation, and physical and mental ability. Albright College is an EEO employer and, as stated above, is actively committed to inclusivity within its community. In pursuit of that, we actively encourage diversity in all dimensions among applicants for this position. Additional information about Albright College is available at www.albright.edu.
About Albright College
Our mission is to inspire and educate the scholar and leader in each student, building on a strong foundation in the liberal arts and sciences and a commitment to the best of human values, fostering a commitment to a lifetime of service and learning.