Classification: Administrative Analyst/Specialist - Exempt I
Salary Range: $3,897/month - $7,051/month
FLSA status: Exempt
About the Position
Reporting to the Program Director and under general supervision, this position works independently to provide highly complex administrative support to the Director, faculty, students and staff; Is responsible for the program budget and office operations, maintaining the long-term fiscal continuity of the program and multiple funds; Is responsible for analysis of operations, fiscal management, planning and administration of operational systems; and makes recommendations to the director and faculty regarding strategic choices and appropriate timing for program investment of resources. Responsibilities also include oversight of day-to-day administrative program operations.
Responsibilities include but are not limited to the following:
Manage overall program budget including revenue and expenditures. Reconcile expenditures. Make mid-year projections and perform year-end reconciliations.
Project new revenue sources based on professional services offered and reconcile with program budget.
Prepare analyses of potential earnings vs. additional expenses for program charges for enhancements for Director review.
Prepare analyses of budget implications for partnerships with other international institutions for director review.
Work with analysts in other colleges to coordinate split funding and to compensate for multi-year faculty dissertation advising.
Work with the Office of Financial Aid and Scholarships to calculate awards, project allocations and assist potential applicants as a liaison to this Office.
Assist Director in calculating Professional Development funds for Ed.D. students. Manage, implement and track the AY usage and balances.
Formulate and maintain intricate system of managing Doctoral-advising credit.
Analyze enrollment-planning data and work with Financial Analyst to assure scheduling, faculty appointments and program salary budgets are in alignment.
Build and oversee systems of documentation for all budget related issues.
Design and analyze marketing surveys to recruit students.
Analyze effectiveness of new initiatives.
Establish and run community engagement events for recruitment and general PR. This includes off-site events.
Develop various outreach materials.
Manage program website, including design, updates and edits.
Independently plan, organize and coordinate Ed.D. events.
Support Director in general fundraising efforts by conceiving, developing, and executing events.
Support Director in fundraising for special programs.
Manage key donor relationships and their corresponding scholarships.
SJSU is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability.
It is the policy of SJSU to provide reasonable accommodations for applicants with disabilities who self disclose.
Internal Number: 25418
About San Jose State University
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