Other Staff/Administrative, Publishing/Printing/Graphic Design, Staff/Administrative
The Sarah Lawrence College Mailroom and Print Coordinator is responsible for the accurate and timely handling of all campus-wide mail, incoming and outgoing, as well as print service functions. We are looking for someone with mailroom experience, excellent verbal and written communication skills with a strong commitment to customer service. The ideal candidate is hard-working, detail-oriented and comfortable with mailroom and copier technology.
Work schedule is a minimum of 35 hours per week though may include occasional evenings and weekends during certain periods of the year when demand is heavier.
Roles and Responsibilities
Responsible for receiving, sorting and processing campus mail, both incoming and outgoing, using mailroom inventory system.
Operate mailroom equipment and have a working knowledge of US Postal Service rules and regulations.
Process accurate payment and departmental charges for outgoing mail and shipments (Fed-Ex, UPS, and USPS).
Resolve issues with incorrect or returned mail.
Retrieve and drop off mail from local USPS Post Office
Open, close and staff the campus mailroom.
Process and record daily postage and copying services including allocating costs to appropriate departments.
Timely and efficient campus-wide distribution of mail to offices.
Interact and communicate with students, faculty and staff in a professional and courteous manner.
Assign and maintain faculty and student mailboxes.
Primary contact for vendors, maintaining strong working relationships.
Ensure mailroom equipment is in working order.
Ensure office is adequately stocked with mail and print supplies.
Process invoices in a timely manner.
Provide maintenance of campus-wide fleet of photocopy machines to include replacement of toners, routine upkeep, and scheduling service calls.
Evaluate monthly campus use of photocopy machines.
Process printing, copying, binding requests in a timely manner.
Identify and develop opportunities for improved operations, procedures and customer service.
Supervise, schedule and train student employees.
Skills and abilities
Excellent customer service skills.
Excellent written and verbal communication skills.
Excellent attention to detail and organizational skills.
Able to work independently.
Flexible and able to adapt to changes including technology.
High School diploma or equivalent.
Minimum 2 years previous mailroom and print production experience, preferably in a campus or corporate setting.
Experience with Microsoft Office (Word, Excel, Outlook).
Knowledge of US Postal Service rules and regulations.
Experience with mailroom tracking software preferred.
Valid driver’s license.
Must be able to lift and/or move up to 50 pounds.
About Sarah Lawrence College
Sarah Lawrence College is an Equal Opportunity Employer and has as one of its goals the recruitment and retention of a racially and culturally diverse administration, staff and faculty. To that end, every job opening is seen as an opportunity to increase diversity and every effort will be made to expand the applicant pool in accordance with these goals.
Sarah Lawrence College is located in southern Westchester County, 25 minutes by train from midtown Manhattan, NYC. For information on Sarah Lawrence College, our curriculum, teaching methods, and philosophy of education, please see our web site at https://www.sarahlawrence.edu/.