Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT 2 , Anthropology Program , to perform complex and diverse financial and administrative duties, including general administrative support for ten full-time faculty members. Will prepare and process travel expense reports and reimbursements; independently communicate with companies who require purchase orders, work within established budgets, reconcile monthly accounting statements, investigating discrepancies when they occur; create and maintain financial filing systems; submit journal vouchers; analyze spending trends and provide recommendations for adjustments; monitor and purchase office supplies, equipment, books, and teaching-related materials, independently selecting MIT and outside vendors; track and validate deliveries; reconcile and upload packaging documentation; coordinate travel for faculty, visitors, and students; order audio/visual equipment, place refreshment orders, contact venues to acquire space on and off campus, and occasionally design event flyers or create invitations; edit department website; coordinate departmental social media, liaising with MIT News Office when appropriate; coordinate mass mailings and distribute and process departmental mail; assist senior administrative assistant with delivery of tenure/promotion case materials; assist with coordinating program events and seminar series as needed; anticipate and initiate actions regarding daily office operations; research and gather information for complex projects, including those related to the Visiting Committee; supervise a student assistant with clerical tasks; and perform other duties as requested. Will report to the administrative officer.
Job Requirements REQUIRED : at least three years' administrative, office, or related experience; excellent organizational and communication skills; attention to detail; overall proficiency with computers, including experience with Microsoft Office; and discretion and good judgment with confidential information/issues. PREFERRED : familiarity with SAP and SAPweb, MIT experience, and a bachelor's degree. Job #18776-5
Internal Number: 18776
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature