The Finance and Accounting Department of the San Jose State University Research Foundation provides financial and administrative support services to researchers. These services include Purchasing, Accounts Payable, Accounts Receivable, Cashiering, Property, General Ledger and Risk Management. The Accounts Payable Department is responsible for the accurate and timely payment of vendor invoices, business expense reimbursements, credit application processing, form 1099 processing, and compliance with Federal, State, and Sponsor Agencies’ guidelines.
As a member of Finance and Accounting’s management team, the Associate Director of Finance’s functional responsibilities includes direction, oversight, and guidance of functional operations to ensure that all transactions comply with Uniform Guidance, Generally Acceptable Accounting Principles (GAAP), Government Accounting Standards Board (GASB), Internal Revenue Service (IRS), and California State University (CSU) guidelines. This position also actively contributes to functional policy developments and updates, and engages in organization planning.
Incumbent will manage company risk and reporting, general liability and property loss claims as well as company’s liability insurance. Directs, oversees, and manages all risk insurance issues that may expose the Research Foundation to litigation or insurance claims. Responsible to manage all automobile liability, fire, and property damage claims, including communications with third party vendor, attorneys, claims reviews, investigations, and negotiations of settlements and guides risk analyst in her day to day activities.
The Associate Director of Finance reports to the Director of Finance and Accounting.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Provides functional direction and guidance to the Accounting Manager, General Ledger Accountant and Risk Analyst.
Reviews and approve all journal entries submitted through automated workflow.
Reviews and posts cash receipts batches.
Reviews all bank reconciliation and monthly reconciliations.
Oversees the updates and maintenance of Fixed Asset recordkeeping and reporting.
Supervises staff in month-end closing process.
Responsible for preparation of 990, 990T, and HERD survey annually.
Responsible for management of all detail audit work, including schedules, confirmations, and auditor requests.
Provides review and approval of drawdowns and certifies quarterly drawdown reconciliations.
Assist director of Finance and Accounting in the preparation of fringe benefit proposal and indirect cost proposal.
Serves on the 403 (b) retirement plan and the medical trust (RORMT) plan committees and facilitates audit of these plans.
Assumes administrative role during the absence of the Director of Finance and Accounting.
Oversees and guides Risk Analyst to manage all day to day activities in risk management area.
Ensure appropriate liability insurance coverage for all the Research Foundation projects as appropriate.
Other duties as assigned.
Education and Experience
Bachelor’s degree in Business Administration with concentration in accounting or an equivalent concentration. MBA or CPA preferred.
Must have a minimum of 7 years of progressive financial and accounting experience in a non-profit environment, preferably with an institute of higher education.
Must have 5 years of demonstrated experience in a hands-on manager role.
Must have seven years of experience in Risk Management/Risk Analysis.
Knowledge, Skills, Abilities Required
Knowledge of generally accepted accounting principles (GAAP), rules of 403(b) retirement plans, audit practices, financial statement preparation and procedures for non-profit organizations.
Knowledge of the administrative requirements for grants and agreements under uniform guidance is highly preferred.
Ability to establish and maintain productive working relationships across all levels.
Demonstrated experience in a leadership role involving managing multiple priorities.
Excellent interpersonal, verbal and written communication skills, planning, time management and problem-solving skills.
Strong analytical skills and attention to detail and accuracy.
Must be able to work without appreciable direction on assigned projects/programs.
Proficient in Microsoft Office Suite.
Demonstrated success in leading, developing and supervising employees.
Internal Number: ADFA
About SJSU Research Foundation
The San José State University Research Foundation supports SJSU Principal Investigators in achieving their research goals. Our team guides researchers through each step in the administrative process: planning a project, identifying sources of funding, developing proposals, submitting proposals to sponsoring agencies, and managing business details once the project is funded. Presently the Research Foundation manages more than $250M in an active research grants portfolio that generates nearly $60M in research-related expenditures annually. The Research Foundation also provides direct and/or indirect employment to more than 1,500 individuals, including faculty, students, research affiliates, and staff.