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The University of Washington (UW) School of Medicine (SOM) Departments of Laboratory Medicine and Pathology become a single Department of Laboratory Medicine and Pathology (DLMP) on July 1, 2020. The DLMP employs ~ 130 faculty, 800 staff, 60 residents and fellows, and 50 post docs and graduate students, with an annual budget of over $200 million: ~ $141 million in the SOM and ~$65 million in UW Medicine. A regional resource for clinical laboratory services required for cutting edge patient care, research and educational programs, we combine the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomical pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve the five state WWAMI region: WA, WY, AK, MT, and ID.
We offer over 30 graduate medical education programs, including 18 subspecialty clinical fellowships (ACGME & Non-ACGME), a residency program in clinical and anatomical pathology, a clinical research fellowship, a post sophomore fellowship, and 13 medical student clerkships. Our graduate programs provide innovative educational opportunities to developing medical practitioners and bio clinical researchers. The Molecular Medicine and Mechanisms of Disease (M3D) PhD Program trains students to use advances in basic sciences to solve problems relevant to human disease; and, to use insights from human disease processes to solve fundamental biological problems. The UW Medical Scientist Training Program (MSTP) is a dual degree MD/PhD program between the SOM and UW Research. The program trains scientists to develop a broad knowledge in medicine and the ability to productively investigate detailed mechanisms associated with human diseases.
Our operations are based at the University of Washington School of Medicine, University of Washington Medical Center, Harborview Medical Center, and the Seattle Cancer Care Alliance. Faculty members also serve at Seattle Children's Hospital, the Veteran’s Administration Puget Sound Healthcare System, and the Fred Hutchinson Cancer Research Center. Our collaborative efforts have generated innovative, translational studies in the basic mechanisms of disease as they apply to diagnostic clinical and anatomical pathology. The UW is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service.
We have an outstanding opportunity for an Associate Director, Academic HR.
The Department recruits dozens of academic faculty at any given time; in addition to an equivalent amount of acting and clinical faculty to meet our increasing clinical needs at the hospitals and neighborhood clinics, as well as our fellows. The Associate Director serves as the central expert resource for the recruitment, hiring, retention and promotion of our (approximately) 120 faculty members; including training and serving in an advisory role to the subspecialty sections in DLMP. The Associate Director is a principal liaison to the Chair of the Department and uses critical independent judgment, decision-making problem-solving and analysis, in the management of the activities of the office and in meeting departmental priorities. In addition, this position must oversee the diverse communication needs of the Department and the constant need to develop timely and accurate messaging to a complex and diverse audience.
Due to the broad range of responsibilities, this position requires an ability to direct and manage multiple priorities, quickly analyze situations and make sound decisions utilizing effective time management skills, good business acumen and administrative judgement. Creativity and excellent personnel management skills are very important. The incumbent must be able to work very independently to achieve the goals of the Department and the AHR office.
Strategic Planning and Leadership (50%)
The Associate Director is responsible for providing education of and strategic planning for critical initiatives affecting academic human resources policies. Works closely with the School of Medicine to identify challenges with current Faculty Code compliance due to the unique and complex nature of the DLMP. Identifies needs and recommends strategies and modifications to current and future initiatives as well as identify appropriate individuals (i.e., Faculty Senators) to create special interest groups or nominations to senate committees, University committees and other entities, in conjunction with other Schools/Departments on campus who face the same unique challenges, to ensure placement on key senate committees (and other UW committees) where changes can be proposed, promoted and instituted.
The Associate Director provides senior leadership to the Department, including but not limited to, providing vision, mission, and strategic initiatives and developing appropriate goals and objectives to advance the vision, mission and strategic initiatives of the fourteen divisions and the Department. The Associate Director is operationally and programmatically responsible for supporting the Chair of DLMP in meeting UW Medicine’s primary missions of teaching, patient care, and research. This position reports to the Director of Finance and Administration. This position provides leadership in the Department and partners with the University, School of Medicine and Department on initiatives affecting academic human resources; including, but not limited to:
- HR/Payroll Redesign Process – from the initial design stage, creating workflows for all AHR processes - School of Medicine process Improvement Initiatives; appointments and promotions, merit review; Interfolio (using the search module and beta testing promotion module) - MSA Faculty Affairs Workgroups - Department faculty mentoring committee; subject matter expert on department and school processes around faculty mentoring - Department Appointments and Promotions (A&P) Committee
In relation to Academic Human Resources, the Associate Director will:
- Lead and mentor department managers. - Establish strong working relationships with the faculty, staff, Division Heads, Program Directors, Dean’s office staff, and other UW/UWP office employees. - Lead an environment of innovation and change for the Department and Institution as a whole. - Participate in SOM strategic planning and annual retreats as well as providing consultation to Department Leadership. - Guide Divisions and/or operating units to formulate strategies for recruitment and retention of faculty. - Develop and direct the long-range strategic plan for the academic human resources programs of the department. This includes initiation/creation of proposals and vision/mission statements, organizational charts, new position requests for expanding and enhancing the department personnel, as well as reorganization of existing personnel when necessary. - Work collaboratively to develop plans that convert strategy to operating tactics; provide oversight for implementation of strategic objectives; work with the Chair, Director, and faculty leadership to develop and implement strategic initiatives in which the administrative office is a key participant; ensure users and administrative leadership remain current on evolving standards, technology; act as internal expert/resource in all aspects of academic personnel. - Develop information systems that provide indicators and operating thresholds to reflect meaningful measures of quality, which are monitored for all programs on a scheduled basis for all academic personnel actions (e.g., appointments, promotions, reappointments); develop management reports that reflect operating performance and compliance with service standards and applicable state and accrediting agency requirements. - Participate in long-range planning, policy making, and other administrative activities in support of departmental goals.
Policy Development and Regulatory Compliance Activities (20%)
The Associate Director works with the School of Medicine and the Provost's Office regarding compliance issues within the AHR programs of the Department. The University of Washington is responsible for compliance with all federal (Affirmative Action, Department of Labor, etc.), State (WAC & RCW), UW (Faculty Code), and other entity regulatory standards and requirement. This position will be responsible for ensuring that all programs under their responsibilities meet these standards and requirements. This position will work with the School and the Provost to determine best practices to initiate new processes. The Associate Director will be responsible for policy development and recommendations for streamlining/standardizing of processes and procedures to enhance the Department's operational efficiency and to improve customer service.
Academic Human Resources (20%)
The Associate Director has key responsibilities for program and business development to include assisting with outcome assessment and strategic planning to further develop program offerings and to serve as resource expert regarding program processes, policies, and procedures.
This position is responsible for the executive management, oversight, and strategic planning of four t processes in the DLMP: 1) regular faculty appointments and promotions, 2) research faculty appointments and promotions, 3) Adjunct Faculty appointments, and 4) Emeritus Faculty appointments. This position has sole responsibility and accountability for the direction and implementation of all aspects of these faculty appointment and promotion processes in the Department. Specifically the Associate Director will:
- Ensure faculty recruitment comply with University, State, and Federal hiring practices. - Manage department faculty searches, as well as recruitment for which the Department Chair has been appointed to chair at the college, university, or national/international level; manage and coordinate the process through final hire and relocation of successful candidates; ensure adherence to policies and procedures governing the university (20-30 ongoing searches) while processing in a timely manner. - Act as an advisor, providing information and guidance to search committees and administrative staff regarding the procedure and documentation required at the various ranks. - Adherence to Faculty Code and expertise regarding how the code affects department faculty appointments, promotions, reappointments, postponements and merit. - Direct and provide consultation to affiliate institutions, (Seattle Cancer Care Alliance, Fred Hutchinson Cancer Research Center, VA Puget Sound Health Care System, and the Puget Sound Blood Center and SCH), division heads and AHR staff, on academic faculty policies and procedures regarding faculty recruitment, appointments and promotion training, and visa issues. - Direct and manage the faculty appointment and promotion process. Receive and review recommendations and prepare them for distribution to the department's Appointments and Promotions Committee. Also ensure compliance with various University deadlines, create narrative-form faculty votes and compose documentation for ballot of faculty vote, highlighting scholarly productivity, clinical effectiveness and teaching effectiveness, and prepare correspondence to the dean, on behalf of the Chair, to justify all promotions, reappointments and appointments. Ensuring deadlines are met and information transmitted is accurate and complete is critical to the career path of departmental faculty, and could result in loss of a faculty appointment, in the case of mandatory promotions, reappointments and other academic personnel actions, per the Faculty Code. - Faculty Merit Review Process - Direct and assist the division heads in review of all faculty each year ensuring compliance with faculty code and School/Department guidelines, voting procedures, and meeting deadlines. - Direct and assist the Department Chair in merit review of our 120 faculty, developing and managing systems and processes in order to meet faculty code requirements and ensuring deadlines are met. - Serve as ex-officio member of the Department's Appointments and Promotion Committee. Identify the information requirements for decision-making, search for relevant information and compile and present information to the Chair in appropriate formats. - Liaison with Dean's office and Provost office regarding faculty. - Provide oversight and strategies to staff who manage the following programs: acting faculty; clinical, affiliate and visiting faculty; faculty visas, including advising divisions on Federal, State and University regulations on the recruitment of foreign nationals, and information systems management and department communications - Field questions based on knowledge of the Chair's views and mission; use discretion and diplomacy in expressing the views of the chair, and deal with all issues in a confidential and discrete manner. - Serves as expert to UW policies and procedures on department faculty committees and task forces.
Faculty Development/Mentoring: the Associate Director leads the effort in providing substantial orientation to subspecialty fellows and new faculty about the critical milestones that must be achieved to obtain an initial faculty appointment and subsequent promotion by providing an overview of the departmental criteria and creating resource materials, such as discussion and content guides.
The Associate Director is responsible for the supervision and management of staff in the AHR Unit. This position establishes performance standards and job duties for staff, as well as mentorship to provide appropriate training for career and personal growth. Other duties include but are not limited to:
- Provide training and guidance to staff with their designated programs - Develop and implement office management policies - Performance evaluations - Disciplinary actions - Review and Approval of staff time records and leave requests - Oversee and coordinate staff workloads, and recommend revisions in roles and responsibilities as needed - Responsible for training of new staff, not only for the Department but for the 14 Divisions in the Department with respect to AHR - Act as a resource on behalf of the Dean’s office to mentor/train academic personnel staff in other School of Medicine departments.
Special Projects and Other Duties (5%)
Provide services as requested with special projects and other duties as needed by the School and Department
•Master's degree in health care, business or related degree. •Minimum seven years’ relevant experience and demonstrated success in the management of complex programs, activities or units.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Experience in a healthcare environment •Knowledge of UW administrative and management procedures.
Working Environmental Conditions include:
This position requires an individual who is organized, works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine is essential. The individual must be self-motivated, and able to work collaboratively as well as independently.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.