The Department of Psychiatry & Behavioral Sciences is seeking a Faculty Affairs Administrator 2 to provide subject matter expertise in assigned program areas, evaluate program policies and procedures, represent the programs within the Department and to the School of Medicine and ensure compliance with school and university policies. Reporting to the Director of Faculty Affairs & Strategic Planning, this position will provide analysis and guidance within the Department regarding faculty and academic staff appointments, reappointments, promotions and the search process. The Faculty Affairs Administrator 2 will advise the Department Chair, DFA and Division Chiefs on matters including faculty searches, leaves, sabbaticals, recalls and other actions and will act as a liaison between the Department and the Office of Academic Affairs.
The Department of Psychiatry and Behavioral Sciences at Stanford University School of Medicine places high importance on advancing science and integrating our mission with those of clinical innovation and service, educational excellence, community engagement and commitment, and professionalism and leadership development. This approach allows us to change future understanding and practices in our fields of science, the health professions, and society at large. It is an approach that stretches the traditional boundaries of an academic department and acknowledges the interdependent nature of the five missions with which we are entrusted. For us, the vision affirms the diverse activities, past successes, and distinct career paths of our multidisciplinary faculty. It establishes a mindset that will help draw our people together to collaborate and combine efforts that are necessary in moving forward this full academic portfolio. Finally, it is a vision that provides an authentic rationale for growth in a number of critical areas arising in fields from basic science to public policy.
Provide operational support and guidance to search/review committees and make recommendations for process improvement.
Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
Oversee all faculty visa matters, as needed.
* - Other duties may also be assigned DESIRED QUALIFICATIONS:
Program management experience and/or strong knowledge of research and academic affairs
Demonstrated creativity, critical analysis, judgement and decision making skills
Expert use of MS Office Suite
Knowledge of Stanford operational and administrative systems
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
High level of attention to detail and accuracy.
Ability to track, monitor and adhere to deadlines.
Ability to learn university systems.
Experience working with databases and Microsoft Office suite.
Excellent communication skills.
Demonstrated ability to act with tact and maintain confidentiality.
Demonstrated problem solving and analytical skills.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS: Occasional extended hours. Additional Information
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.