Reporting to the Department Administrator, the Associate Department Administrator provides thought leadership to develop strategic administrative initiatives that meet the mission of the business area. Working closely with the Chair and Vice Chairs, the role oversees the department’s research administration portfolio, including management of research administrators, financial administrators and regulatory coordinators supporting the department’s research enterprise. The position also oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the business area's mission & in coordination with central offices such as HR, Budget, Facilities & IT. Represents business area on internal & external business affairs & is viewed as an expert resource regarding business area administrative affairs.
EE uses judgment & an extensive amount of experience to adapt an advanced knowledge of skills, methods, practices, policies & procedures, sometimes without clear precedents, & a considerable degree of innovation, analysis & reasoning to independently plan & prioritize work that is almost all project oriented & involves many extremely difficult problems &/or decisions.
EE recommends changes to policy to better meet objectives.
Budget & Financial:
Plans & manages complex budget(s) to fund strategic mission including financial sustainability & enhancement models.
Manages budgets for large volume of research grants.
Creates & monitors recharge centers.
Delegates payroll, purchasing, travel & entertainment (T&E) transactions & serves as Level II NU Financials approver.
Interprets HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.
Acts as liaison to IT management to ensure technology systems are available to meet objectives of strategic plan.
Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT.
Oversees development & implementation of processes & procedures for all safety, security & compliance programs & ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
Oversees creation &/or implementation of associated training.
Creates, implements, & manages, in conjunction with leadership, strategic plans to best utilize revenue for key faculty recruitments, program development, research expansion, space planning. etc.
Evaluates & prepares plans to maximize opportunities & minimize threats.
Supervises 2 or more staff &/or provide work direction to others.
Provides direction to or coordinate administrative effort of staff within or outside of immediate dept or division.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
8 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Provide leadership by cooperatively anticipating, coordinating, strategizing
Experience prioritizing work and managing detailed work under deadlines.
Experience in a University setting.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38276
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.