The Johns Hopkins School of Advanced International Studies Office of Human Resources and Payroll Services provides full HR support in employment related matters, compliance and student employment services to all SAIS faculty, staff, and student employees. The position primarily supports payroll functions providing back up support to student employment (SAIS SEAL) as needed. S/he will assist the HR Manager with a wide variety of reports, and on-going process improvement requiring a significant degree of initiative, judgment, and problem solving and data analysis. This role plays an integral part in collaborating with SAIS departments, JHU Payroll Shared Services, and HR Shared Services. Ensures compliance with all federal, state, and local wage and hour laws and adheres to the retention of all payroll records.
The employee serves as the first point of contact to faculty, staff, and students employees regarding payroll questions.
Review and process all electronic payment requests submitted through (SmartSheet).
Initiates all payroll internal services requests (ISRs) into SAP ensuring accuracy and quality standards and adheres to ISR deadlines.
Has a thorough understanding of SAP functionality and modules. Is able to independently resolve payroll issues.
Reviews and processes contracts and appointment letters for new faculty and scholars to ensure accuracy and minimize payroll errors.
Monitor time and attendance forms for staff via E210 system.
Oversee the updating/approval of managers on E210 system
Monitor the overtime approval workflow process on SmartSheet to ensure accurate over time reporting, timely processing, and supervisor approval.
Identify and resolve staff/faculty salary overpayment issues
Proactively plans ahead to avoid overpayments
Track overpayments/locate errors and causes
Prepare overpayment reconciliation and letters
Coordinate collection and repayment plan
Under the direction of, and in partnership with the HR Manager, generates a wide variety of reports from the SAP system, designing criteria and developing fields and parameters as needed in support of the finance and HR functions.
Generates reports and analyzes monthly payroll expenditures to ensure payroll and budget have been accurately charged. Completes e-form transfers as necessary within the SAP system in partnership with the Finance Office.
Assists the HR Manager in salary administration and payroll reconciliations. Prepares substantive reports in support of the payroll and budgetary process.
Plans and prepares for the processing and disbursement of Summer Internship Funds in collaboration with the Global Careers Office.
General HR Support:
Assist the HR Manager to ensure that SAIS HR activities and services are consistent with and in support of JHU One HR collaborating with centers of expertise as needed.
Serve as the primary point of contact for faculty, and staff with regards to Human Resource policies, procedures, and practices for JHU.
Assist the HR Manager in developing and disseminating departmental /divisional policies and procedures that comply with those of the University.
Provides guidance and coordinates initial departmental efforts related to faculty and staff that require a Leave of Absence or Family Medical Leave (FMLA), such as: Family and Medical Leave (FML), STD/LTD, Birth Recovery and other time/attendance questions and/or administration, including sick/vacation etc.
Assist and advise managers and employees on: JHU policies and practices related to payroll tax, sick time, vacation time, holidays, leave of absence, worker’s compensation, incidents and incident reporting and follow-up, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
Process all unemployment claims and employment verifications.
Assists with I-9 procedures for new faculty, staff, and students.
Back up for all student employment in the absence of Sr. HR Coordinator
Performs all other related duties as required.
Bachelor’s degree strongly desired. High school diploma/GED required.
Three (3) years related experience required.
Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Special knowledge, skills, and abilities:
Knowledge of payroll and HR practices, systems and regulations
Interpersonal skills to collaborate in a team environment
Ability to multi-task effectively and to work in a fast paced environment with deadlines
Ability to manage email and other electronic communications effectively
Knowledge of laws/governance, legal procedures, regulations, and rules
Knowledge of SAP or ability to quickly learn as demonstrated through experience with similar database software.
Strong knowledge of MS Office suite, including solid foundation with Excel and the ability to create and manage spreadsheets
Must be able to maintain confidentiality.
High degree of accuracy and attention to detail.
Strong organizational, analytical, and problem solving skills.
Demonstrated ability to work independently, exercise appropriate judgment, initiate and manage work schedule, and to multi task.
Strong verbal and written communication skills with the ability to explain complex issues effectively to staff, faculty and students.
Ability to work on deadlines and to manage competing priorities in a positive manner.
Superb customer service
Knowledge of applicable HR regulations and JHU personnel policies
Experience with the JHU SAP system strongly preferred
Project management or lean process skills
Internal Number: 32916-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.