Dornsife Faculty Affairs at the Dana and David Dornsife College of Letters, Arts and Sciences - Dornsife Business Office, is in search for a full-time Faculty Services Specialist to join its team.
Serves as central information resource for University policies and procedures related to the faculty payroll, appointments, promotions, tenure, sabbatical and retirement processes. Provides training and guidance to departmental personnel with responsibility for faculty payroll, appointments and promotions. Reviews and certifies faculty payroll and contracts. Implements appointment, promotion and leave policies and exceptions. Maintains confidential faculty personnel files.
Coordinates paperwork for faculty appointments in professional schools. Reviews all faculty contracts for completeness and accuracy, including funding, titles and appropriate tenure status. Obtains Vice Provost's signature and distributes copies as appropriate.
Reviews faculty paperwork to include Sabbatical Leave and Leave of Absence requests, for completeness and accuracy. Notifies deans of upcoming tenure dates. Disassembles dossiers after tenure approval has been granted. Maintains confidential information in faculty file.
Advises faculty and administrative staff on issues relating to faculty status and payroll. Provides training and guidance to departmental personnel responsible for payroll and faculty appointments and promotions. Provides information regarding completion of paperwork for faculty, early retirements and special situations.
Offers options within guidelines for faculty members regarding retirement dates, sabbaticals and titles.
Reviews and monitors faculty Payroll and Personnel Authorization forms; signs forms for Provost. Monitors faculty salary increases. Ensures that faculty pay practices comply with University policy. Alerts Vice Provost of any exception to policy such as mid-year salary adjustments.
Processes Payroll and Personnel Authorization forms for the Provost's Office and sub-units reporting to the Provost's Office. Records faculty overloads and summer supplements. Assists in preparation of annual budgets for Provost's Office and inputs into BDS System. Monitors budgets.
Provides final review, certification and issuance of faculty contracts. Assures that tenure decision dates are correct and that terminal contracts are identified.
Performs other related duties as assigned or requested. The University reserves
the right to add or change duties at any time.
Required Documents and Additional Information:
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 3 years, Combined education/experience as substitute for minimum experienceMinimum Field of Expertise: Academic policies and procedures relating to Faculty Affairs.
Internal Number: REQ20090012
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.