Assist Sponsored Agreement Manger with accurate review and approval of documents for workflow.
Evaluate and coordinate processing of responses to faculty and sponsors regarding proposals and awards.
Read and interpret grant and contract documents to confirm accuracy of COEUS, MyRAP and other applicable systems.
Ensures appropriate forms are completed by administrative staff and faculty, correct cost rates for IDC and F&A are applied, and that proposals are submitted via COEUS (the university’s system for sponsored projects management).
Verifies that all required processes have been met, files are properly assembled for review and are complete.
Makes judgments within a complex matrix of policy and regulation whether to proceed or to obtain additional review or approval.
Ensures that negotiation and agreement tracking information required for contract proposals, non-disclosure, collaboration, and materials agreement is accurately maintained in COEUS and MyRAP (the JHU ORA’s systems for sponsored proposal processing and research agreement negotiation), updating the database as needed.
Determines schedules to meet review and submission deadlines.
Applies knowledge of federal regulations and policy on research compliance, e.g., human subjects, animals, and stem cell use. Understands processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
Composes transmittal correspondence to internal (e.g., administrative staff) and external (e.g., sponsors) regarding status of negotiations and/or signature process.
Responds to routine questions regarding rules and regulations governing sponsored programs.
Responsible for meeting benchmarks, timelines and goals to expedite processing of grants and contracts.
Participates in continuing education to learn updates/changes in procedures, regulations, technology, etc.
Assist callers and visitors with routine information, Excel, and website information. Share secondary responsibility for front desk coverage on an as-needed basis.
Bachelors Degree Required
Minimum of three (3) years related administrative experience.
Special Knowledge, Skills, and Abilities
Strong computer skills, working knowledge of Excel required, accurate mathematical, and communication skills, must be able to read English analytically and to write well and fluently.
Classified Title: Sr Sponsored Projects Specialist Working Title: Sr. Sponsored Projects Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 - $69,780 / Commensurate with Experience Employee group: Full Time Schedule: Monday - Friday, 8:30 am - 5 pm./ 37.5 hrs per week Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002693-SOM Admin Res Sponsored Proj Contracts Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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