Responsible to the Assistant Controller for general accounting duties including accounts payable functions of reviewing, processing invoices/payment vouchers for payment, maintaining vendor relations, oversight of college credit card records, managing ePayables, and distributing funds to pay college bills for all expenses except payroll.
Principal Duties and Responsibilities:
Responsible for processing vendor invoices, student refunds, and payment vouchers. Process and distribute payments and maintain appropriate supporting information for expenditures. Ensure compliance for college expenses to the college policy for all expenditures and refunds. Review vendor statements for outstanding items, investigate non-current charges and resolve outstanding items. Research and respond to vendor inquiries. Provide credit reference information to vendors. (25%)
Serve as the Program Administrator for the college credit card program. This includes ensuring appropriate usage, working with cardholders, administration of the credit card website, reviewing monthly expense reports for appropriate documentation and ensuring cardholder monthly receipt compliance in accordance with college policy. Facilitate and provide system training to cardholders. (20%)
Management of college’s ePayables process, including enrollment of new vendors, uploading accurate payment records, and assisting others with ePayables information on a timely basis. (15%)
Prepare and process college expense transfers and monthly department reports. (12%)
Maintain appropriate internal controls to ensure new vendors additions are appropriate, perform due diligence in vendor reviews, and maintain appropriate related records of new vendors approved each year. Maintain the vendor database and 1099 records for each vendor. Provide assistance during the year for annual 1099 reporting. (6%).
Prepare work papers for accounts payable and other related general ledger accounts. Provide assistance for the annual audit. (5%)
Process bank wire transfers and cash advances. Reconcile cash advance requests and monitor outstanding requests to college policy. (5%)
Responsible for pursuing sales tax exemption status in new states in which the college has significant purchases. Provide construction & sales tax exemption certificates to vendors in which the college is exempt from sales tax. (4%)
Facilitate the college’s procurement of office supplies and perform User Administrator duties. (3%).
Participate in automation and improvement of processes to increase efficiency of the office and timeliness of providing accurate information to our customers. (3%)
Perform other related tasks as assigned. (2%)
Employee is responsible for determining own work assignments referring to policies and general objectives for guidance. Employee confers with supervisor regarding unusual matters.
Associate’s degree in business or related field, plus three years’ experience working in accounts payable. Requires extensive computer knowledge in Microsoft Office environment; strong Excel skills; accounting knowledge and strong commitment to customer service.
Send letter of interest, including a statement regarding qualities you offer within the context of the Wartburg College mission, résumé, and contact information for three references electronically to: email@example.com. See www.wartburg.edu for further information about the college. Screening begins immediately and continues until position is filled.
WARTBURG COLLEGE is a selective liberal arts college of the ELCA, nationally recognized for community engagement. As an affirmative action, equal opportunity institution, Wartburg College actively seeks applications from members of underrepresented ethnic and minority groups.
About Wartburg College
Founded in 1852, Wartburg College is a selective four-year liberal arts college of the Lutheran Church (ELCA), nationally recognized for community engagement. The college offers more than 50 academic majors and pre-professional and certificate programs leading to the bachelor’s degree. The Wartburg Community is committed to creating and maintaining a mutually respectful environment that recognizes and celebrates diversity among all students, faculty, and staff. As an affirmative action, equal opportunity institution, Wartburg College actively seeks applications from members of underrepresented groups.