General Position Summary: This position reports directly to the Controller. It collaborates with the Administrative Assistant and Chief Financial Officer and plays a critical role in the smooth functioning of CCF's accounting. The position requires a detail-oriented person who is comfortable working in a fast-paced office environment, exceptional communication skills and someone who is dedicated to completing projects on time. The range of duties includes vendor oversight such as coding and processing payment of invoices, as well as maintaining W-9 documentation and 1099 distribution. It also includes entering and posting daily cash deposits, in-kind gifts and gift adjustments; and processing monthly project reports; and emailing to respective college staff and/or faculty. The individual will have strong accounting skills and knowledge and will build effective relationships with foundation and college employees.
Responsible for accurate and timely accounts payable processing. Assess appropriateness of billings, verify general ledger coding is correct and ensure payment is on time.
Assist with maintaining proper W-9 documentation on all current vendors. Identify outdated vendors and update accordingly. Create and process 1099 forms.
Enter and post daily cash deposits, in-kind gifts and gift adjustments.
Process college billing invoices. Assess appropriateness of billings, coding of charges and ensure payment is on time.
Process monthly project reports and email to appropriate college staff and faculty.
Assist Controller with budget-to-actual reports for foundation staff.
Assist Controller and CFO with annual audit preparation.
Update monthly trust financials. Record interest gains/losses, fees, distributions, dividends and short and long-term gains. Prepare annual reports for tax reporting purposes.
Assist Controller with monitoring cash balances, reporting cash needs to CFO.
Reconcile college grants and report findings to Controller. Work with the foundation grant writer to provide budgets for applications and final reports.
Monitor and prepare sales tax obligations for out-of-state purchases.
Assist in assessing the effectiveness of internal controls related to accounting and other foundation activities. Implement changes as deemed necessary by the Controller and CFO.
Assist the Controller and CFO with special projects.
Manage end-of-year file maintenance for accounts payable, journal entries, deposit sheets, and bank statements.
Back-up Administrative Assistant with phone coverage and front desk support.
Provide back-up support for the Director of Scholarships.
Working with a committee to update and maintain a records retention policy.
Ensure records are maintained and archived or destroyed in accordance with the foundation's records retention policy.
Track and administer paid-time-off reports (vacation, sick and personal day balances).
Job Scope: Position encounters recurring work situations that occasionally vary from the norm but involve a moderate to a high degree of complexity. Complexity is due to completing workload demands, the need to meet deadlines and cope with interruptions, lack of private space, unusual asset recording, rapid organizational growth and difficult accounting applications. Position assists in determining own practices and procedures and operates independently with minimal supervision.
Associates degree in accounting or finance plus three full-time employment years of experience in accounting, or an equivalent combination of education and experience is required.
Accounting experience with non-profit and/or in a college environment is highly preferred.
Thorough knowledge of accounting principles and practices.
Ability to work independently and solve problems with minimal supervision.
Collaborates with team members to accomplish organizational goals.
Tactfully handles sensitive and confidential matters.
Self-motivated with an optimistic, can-do approach to solving problems.
Enthusiastic about professional growth and development.
Specific Job Skills: Proven oral and written communication skills and interpersonal skills. Ability to switch tasks and function efficiently in a fast-paced environment. Capable of accurately completing detailed work. Working knowledge and ability to use general office software programs. Ability to operate standard office equipment. Thorough knowledge of accounting principles and practices. Ability to take a global perspective on an issue. Ability to predict the impact of certain actions on other financial aspects of the foundation.
Internal Number: 2783883
About Clark College
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