1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned.
Preferred Education: BA degree preferred. Experience creating and monitoring budgets. Event planning and coordination experience in an academic setting. Interest in health law/policy issues. Experience with grant applications and required financial reporting for grant administration. Experience producing.
Preferred Education, Experience and Skills: BA degree preferred. Experience creating and monitoring budgets. Event planning and coordination experience in an academic setting. Interest in health law/policy issues. Experience with grant applications and required financial reporting for grant administration. Experience producing.
Required Skill/ability 5: Strong interpersonal skills. Ability to act as an ambassador for the Center. Ability to work a flexible schedule, adjusting hours/days as needed due to events and work flow.
Posting Position Title: Program Coordinator
Required Skill/ability 3: Exceptional organizational skills. Demonstrated ability managing multiple projects, events and calendars simultaneously. Ability to "think on your feet" paying attention to detail and letting nothing fall through the cracks despite shifting priorities and requests.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Program Coordinator
Required Skill/ability 1: Advanced skills with Microsoft Office Suite including Word, Excel, PowerPoint and Access (or similar database program). Knowledge of graphic design programs and website creation and management tools. Demonstrated ability to create marketing materials such as event posters, email announcements and website material.
Required Skill/ability 4: Demonstrated ability preparing expense reimbursement and other required paperwork.
Required Skill/ability 2: Demonstrated ability in all aspects of event and meeting planning and execution, including developing and assembling meeting materials, arranging rooms, catering, transportation, hotel accommodations and cultivating and maintaining relations with special guests and their staff.
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little of no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Internal Number: 61280BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.